Police Support Assistant

GENERAL PURPOSE

Perform a wide variety of general clerical duties as required throughout the Police Department; provide assistance and information to Department staff and the public.

SUPERVISION RECEIVED AND EXERCISED

Receive general supervision from a Police Department Supervisor. Exercise no supervision.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Types, records, redacts and files a wide variety of police records, reports, and materials, including memos, letters, reports, complaints, warrants, citations, and crime and traffic reports
• Assembles, codes, records, and summarizes a variety of police record data, including serious crime offenses, stolen vehicles, crime reports, booking sheets, and field interrogation cards
• Sorts, files, copies, and distributes crime reports, traffic reports, citations, petitions, and other materials to appropriate personnel
• Tracks, monitors, maintains and initiates procurement paperwork of employee assigned equipment to include holsters, vests, belts, badges, etc.
• Acts as coordinator for facility requests relating to maintenance and upkeep
• Assists Clerical Assistant and Department personnel and the public in person and by phone, retrieves information and files, mails out requested reports to outside agencies in accordance with established regulations, and provides general information regarding department policies, procedures, and regulations
• Operates a computer terminal and printer, enter, modify, and retrieve a wide variety of police reports and records, memos, letters and other material
• Performs related duties, as assigned

REQUIRED QUALIFICATIONS
High School Diploma or GED, supplemented by clerical course work. Two years of responsible clerical experience. Type at a speed necessary for successful job performance. Must satisfactorily complete the AZ Criminal Justice Information Systems & the City of Peoria’s Police background checks.


DESIRED QUALIFICATIONS
An Associate's Degree is desired. Extensive knowledge of office administration practices and procedures; correct English usage, including spelling, grammar and punctuation; procedures and techniques for dealing with the public in a tactful but firm manner; modern office practices, procedures, methods, and computer equipment; basic record keeping procedures.

PHYSICAL AND MENTAL DEMANDS

The Physical and mental demands described here are representative of those that must be met by employees to perform the essential functions of this class successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


Physical Demands:
While performing the duties of this class, employees are regularly required to sit; talk or hear, in person and by telephone; use hands to finger, handle, feel or operate computers and other office equipment; and to reach with hands or arms. Employees are required to walk, kneel, stoop, climb and stand and lift up to 20 pounds of force occasionally, and the use of arm/or leg controls that require exertion of forces greater than that for sedentary work. Specific vision abilities required by this job include close vision, use of both eyes, ability to adjust focus and to distinguish basic colors and/or shades.

Mental Demands
While performing the duties of this class, employees are regularly required to use oral and written communication skills; read and interpret data, information and documents; analyze and solve problems; interact with the general public, vendors, public agencies, employees and others who may be encountered during the course of work


WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees work under typical office conditions, and the noise level is usually quiet. Employees in certain assignments may occasionally be exposed to loud or prolonged noise level, fumes or airborne particles or work near moving mechanical parts or equipment.


FLSA Status: Non-Exempt

Revised: 4/06

 

DURING THE SELECTION PROCESS, ANY APPLICANT REQUIRING ACCOMMODATION FOR A DISABILITY SHOULD ADVISE THE HUMAN  RESOURCES DEPARTMENT. Employment Hotline (Voice Only): 623-773-7105 Human Resources (Voice/TDD): 623-773-7100 EOE M/F/D/V AN EQUAL OPPORTUNITY EMPLOYER OPORTUNIDAD DE EMPLEO CON DERECHOS IGUALES 8401 West Monroe St, Suite 110 - Peoria Arizona 85345 - (623) 773-7100 - Fax (623) 773-7149

This Page was last updated on 11/07/06
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