Management Analyst

GENERAL PURPOSE
Under general direction, performs responsible, professional administrative, financial, budgetary, statistical and other management and legislative analyses in support of departmental or City-wide activities, functions and programs; recommends action and assists in formulating policy, procedure, work-flow designs and legislative positions and in budget development and implementation; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS
This is the professional class in the Management Analyst series, fully competent to independently perform difficult analytical work in support of a department or City-wide program. Assignments are typically received in broad, outline form, and incumbents are expected to act independently in developing applicable resources and information. Projects may include statistical analysis, policy and procedures development, budget development, legislative analysis or other areas specific to the department or office. Incumbents are expected to exercise independent judgment in selecting their study approach and analytical techniques and in making sound recommendations based on the results.

This class is distinguished from Management Assistant in that incumbents perform more difficult analytical work and work independently on assignments having greater impact on departmental operations or City-wide programs. This position may perform supervisory duties over administrative and/or technical staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar or related to a logical assignment in this class.

• Plans, organizes, coordinates, directs or conducts administrative or management studies relating to the activities or operation of the assigned department or office; determines analytical techniques and information-gathering processes and obtains required information and data for analysis; analyzes alternatives and makes recommendations regarding such areas as staffing, facilities, equipment, cost analysis, productivity, and policy or procedure modifications; discusses findings with management staff and prepares reports of study conclusions; assists in developing and implementing departmental or program goals and objectives; plans and conducts a variety of special projects and programs related to the functions of the assigned department.

• Assists in developing and administering a major departmental operating and/or capital improvement budget; confers and provides consultation and expertise related to budget development to applicable department managers and staff; gathers and analyzes data and information; develops and compiles supporting documentation; formulates and presents recommendations; participates in various budget review sessions and incorporates revisions; monitors expenditures; investigates and evaluates the need for changes in budgetary allocations during the fiscal year; reviews and evaluates purchase requests and justifications.

• Analyzes administrative, operational and organizational problems, evaluates alternatives and reach sound conclusions; collects, evaluates and interprets varied data, either in statistical or narrative form; interprets and applies laws, regulations, policies and procedures; prepares clear and concise reports, and other written materials; maintains accurate records and files; directs and coordinates the work of others on projects; uses PC word processing, graphics and database programs to develop reports, databases and communications materials; coordinates multiple projects and meets critical deadlines; exercises sound judgment within established guidelines; communicates effectively orally with individuals and in group and public presentations; establishes and maintains effective working relationships with those encountered in the course of the work.

• Gathers, reviews, compiles, analyzes and integrates complex data and information from department and City staff for ongoing and special reports, manuals and correspondence; composes, writes, edits and completes technical reports, manuals, council communications, correspondence and other written materials.

• Represents department in interactions with City staff, officials of other governmental agencies, business and community groups, vendors and the public regarding assigned projects; actively participates in and facilitates applicable meetings and reports to management on meeting outcomes; receives, responds to and resolves citizen requests for information, inquiries, concerns, complaints and problems about City and departmental programs, services or projects; coordinates programs and activities with other departments.

• Reviews contracts, invoices, vouchers or other documentation; as necessary, analyzes, reconciles, tracks and monitors related financial data and information; monitors contract and IGA compliance, identifies discrepancies and develops recommendations for resolution.

• Assists in monitoring performance and progress in executing departmental goals and objectives; performs analytical assignments in conjunction with detailed tactical or project planning and plan implementation; develops and presents periodic reports on progress.

• Researches, reviews, analyzes and monitors applicable legislation related to department functions; develops conclusions and recommendations; confers and discusses findings with management and, as assigned, develops report summarizing conclusions and recommended actions.

• May complete grant proposals and administer grants; researches and identifies appropriate grant opportunities; writes and submits grant proposals; makes presentations to granting agencies and follows-up with grantors; administers, monitors and oversees grants.

• May update and enhance department web page. May provide work direction to other analysts and support staff on a project or day-to-day basis.

REQUIRED QUALIFICATIONS
Bachelor’s degree from an accredited four-year college or university with major coursework in business or public administration; and two years of professional experience in administrative and management analysis equivalent to the Management Assistant position; or an equivalent combination of training and experience. A valid Arizona driver’s license may be required for some assignments.

DESIRED QUALIFICATIONS:

Knowledge of principles, practices and methods of administrative and organizational analysis; public administration policies and procedures; business computer applications, particularly as related to statistical analysis and data management; financial, statistical and comparative analysis techniques and formulae; public finance and purchasing practices and legal requirements; City organization, functions, programs, policies, procedures and initiatives; budget development and administration methodologies; basic functions and authorities of public agencies; principles and practices of sound business communication.

PHYSICAL AND MENTAL DEMANDS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
While performing the duties of this job, the employee is regularly required to sit, stand and walk; talk or hear, both in person and by telephone; use hands to finger, handle or feel standard office equipment; and reach with hands and arms. The employee is occasionally required to lift or move up to ten pounds and bend. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Mental Demands
While performing the duties of this class, the incumbent is regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve complex problems; use math/mathematical skills; perform highly detailed work under changing, intensive deadlines on multiple concurrent tasks; work with constant interruptions; and interact with officials and the public.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee works under typical office conditions; the noise level is usually quiet.

FLSA status: Exempt

Revised: 11/05

 

DURING THE SELECTION PROCESS, ANY APPLICANT REQUIRING ACCOMMODATION FOR A DISABILITY SHOULD ADVISE THE HUMAN  RESOURCES DEPARTMENT. Employment Hotline (Voice Only): 623-773-7105 Human Resources (Voice/TDD): 623-773-7100 EOE M/F/D/V AN EQUAL OPPORTUNITY EMPLOYER OPORTUNIDAD DE EMPLEO CON DERECHOS IGUALES 8401 West Monroe St, Suite 110 - Peoria Arizona 85345 - (623) 773-7100 - Fax (623) 773-7149

This Page was last updated on 11/07/06
© City of Peoria, Arizona.  All Rights Reserved.