MINUTES OF THE PEORIA CITY COUNCIL CITY OF PEORIA, ARIZONA PINE ROOM, CITY HALL September 19, 2006 A Study Session Meeting of the City Council of the City of Peoria, Arizona was convened at 8401 West Monroe Street in open and public session at 4:05 p.m. Members Present: Mayor John Keegan; Vice Mayor Vicki Hunt; Councilmembers Cathy Carlat, Patricia Dennis, Joan Evans and Carlo Leone. Members Absent: Patrick Hickson Other Municipal Officials Present: Terrence Ellis, City Manager; Susan Thorpe, Deputy City Manager; Carl Swenson, Deputy City Manager; Ellen Van Riper, Assistant City Attorney; Mary Jo Kief, City Clerk; Stephen Bontrager, Neil Mann, Brent Mattingly, Bob McKibben, Grady Miller, J.P. de la Montaigne, Dave Moody, Glen Van Nimwegen, John Schell, and Constance Copeland. Audience: Approximately 10 Subject for Discussion only: Status Report – Annexation Study Chad Daines, Planning Manager, presented a progress report on the Annexation Study including the timeline to date. Mr. Daines discussed the work plan goals and advised Council that the process has included a cooperative effort by Police, Fire, Public Works, Community Development and Engineering. Mr. Daines further briefed Council regarding the County Island Annexation work plan which includes a study of neighborhood character area plan, zoning district categories, animal regulations, non-conforming policy, equestrian recreation and trails, street and drainage improvements, school bus routes, wastewater connection policy, police and fire informational fact sheet, financial analysis and capital infrastructure planning. A windshield survey was conducted to help establish the existing community characteristics and a character area plan outline has been established. Zoning category changes will be initiated upon completion of the Plan where necessary. Animal Regulation amendment drafts are in process to reconcile the conflicts between current zoning and City Code. Draft ordinances are under review to address non-conforming policies. Equestrian recreation and trails are incorporated into parks, recreation areas and open space updates. The Rural Street Cross-Sections draft has been completed that addresses the wide diversity in roadway conditions. The Traffic Control Committee’s reviews included Police, Fire, Public Works and Engineering. Rural drainage policies are being reviewed. The Utilities Department is completing a comprehensive ordinance update and a connection policy is being drafted. A Police and Fire information fact sheet addressing current response policies and public safety benefits is also being drafted. Capital Improvement Program (CIP) funding is being formulated for consideration for the 10-year CIP which will address funding to incrementally install necessary infrastructure. The annexation team will present draft reports upon completion at a future meeting. In response to Councilmember Dennis, Mr. Daines replied that the inventory and the analysis draft came from community focus group input. As drafts are developed, they will go back to the community for review. Mayor Keegan stated that this has been a great effort on behalf of staff. He acknowledged as the conflicts in ordinances get resolved community residents will be more involved in the process. Status Report – Veterans Memorial at Rio Vista Community Park Kirk Haines, Parks Superintendent, presented an update on Rio Vista Community Park, Phase II. He described the construction progress of the concession stand, sod, plaza area, fields and maintenance facility. A path at the picnic area is part of the New River and Skunk Creek Trail System which includes lakes with a fishing peer, concession facility which is almost ready and recreation center. Various views of the recreation center were presented. Mr. Haines introduced the architecture design team. John Kane, Architekton, Inc., presented an overview of the park and new Veterans Memorial. Mr. Kane described the design for the pedestrian bridge, memorial path and memorial wall. Down the center of the Memorial will be a quote from 1961 by President John F. Kennedy. Surrounding the United States seal will be the five seals of each branch of military service. A timeline will create a story of conflicts in history with 88 blocks that measure 14” by 14”. Blocks will be sponsored by civic groups. Mr. Haines stated the timeline will begin with the American Revolution and go through our current mid-East conflict. The Memorial will be constructed so that it can evolve over time to add future conflicts. A committee will identify new additions. In response to Councilmember Dennis, Mayor Keegan responded that the design will take up three fourths of the wall with the current blocks representing 220 years of history. There will be room for 20 to 50 more years. In response to Councilmember Carlat, Mayor Keegan replied that 50 events have been identified for sponsorship. The goal is to have a sponsoring group absorb the cost of $1,000 to $1,500 for each 14” by 14” plaque. Mr. Haines explained that the cost will be about $19 to $20 million with the recreation center. The recreation center is an estimated $11 million and the park is $5.5 million for an overall budget of $20 million. In response to Councilmember Carlat, Mr. Haines explained that there will be three flags: the United States flag, the Arizona flag and the City of Peoria flag. The flags will be near benches and service recognition symbols and each will have light on them at night. Mayor Keegan thanked the representatives from civic organizations and the Parks and Recreation Board for their help. Capital Improvement Projects Update Jeff Tyne, Budget Director, presented an overview on the Capital Improvement Program. Robert McKibben, Fire Chief, reported on the Joint Use Fire Training Facility. This project is being done through an Intergovernmental Agreement with the City of Glendale. Phase I is on-track for completion in April 2007 at $1.1 million. Phase II completion is scheduled for April 2009 and Phase III completion is scheduled for April 2011. For all three phases the total budget is $5.2 million and is locked in. In response to Councilmember Dennis, Chief McKibben, stated Phase I is locked in, but he was not sure on Phase II and III. He would get the information for Council. Grady Miller, Communications and Public Affairs Director, presented an update on the Peoria Center for the Performing Arts. The Center is 70% complete. The roof is being completed with copper shingles. The interior finishes are being installed. In two to three weeks, the glass will be installed. The quality of work is excellent. The project is on budget. There has been no need to use contingency plans and the only changes have been minor. There was some slip in the schedule, but with additional supervisors and overtime, the project should be completed by the end of December. In response to Councilmember Carlat, Mr. Miller reported that the additional supervisors and overtime impacted the budget only slightly for the City’s share of the costs. Additional workers have been added to complete the project on time. He said that the tentative dedication date is December 16th. Communication is ongoing with Theater Works, who will be occupying the theater. In response to Councilmember Dennis, Mr. Miller responded that the first production would be “Tea for Three”. Walt Begley, Facilities and Transit Manager, gave an overview of the MOC renovation and expansion project. Mr. Begley noted that there were no cost issues at this time on this $15.6 million project. Phase I is the Administration Building which is estimated to be completed October 2007. Mr. Begley further reported the Development Services Building and Library and Parking Access Modifications are on time and there are no costs concerns at this time. Estimated completion date is December 2007. Stephen Bontrager, Utilities Director, presented an update on Utilities Projects: the Butler Water Reclamation Facility, Jomax Water Reclamation Facility expansion and the 16-inch waterline at 75th Avenue. The Butler Water Reclamation Facility is currently under construction and on schedule. The grading and excavation have begun and the pump station and pipelines are in the design review process. Estimated completion is July 2008. Jomax Water Reclamation Facility Expansion is currently on schedule. The construction GMP has been awarded and construction is expected to begin October 1st. The estimated completion is January 2008. Mr. Bontrager, further informed Council that there are no cost concerns or timing issues with the 16-inch waterline on 75th Avenue. Dave Moody, Engineering Director, reported on the roadway and drainage accomplishments. This included new signals at Lake Pleasant Parkway and Happy Valley Road, Lake Pleasant and Pinnacle Peak Road and 91st Avenue and Greenbrian. The City has received $100,000 from MCDOT for 89th Avenue and Williams Road and has completed the interim drainage improvements. The New River Channel improvements have been completed. Mobile Town reconstruction is completed. The final design has been completed for the Happy Valley Road project. A Memorandum of Agreement (MOA) has been executed with the Indian tribes and other agencies. Mr. Moody further spoke on the 67th Avenue project. The interim pavement project has been funded and will include widening and sidewalks. Estimated completion date is December 2006. The school district has been notified regarding the roadwork schedule. Mr. Moody spoke on the 83rd Avenue and Pinnacle Peak Road project. It will start in October with the drainage and waterlines, gutters and signals that will be added later. Completion is scheduled for March 2007. Mr. Moody presented on the Rose Garden Lane drainage project at the Camino Development. A storm drainage basin will be bought in the Agua Fria Basin to protect mining projects that are located in the area from flooding. The 107th Avenue project will have funds identified in the next fiscal year budget. Mr. Moody reported that project status updates and information are available at www.peoriaaz.gov/engineering. Adjournment: Being no further business to come before the Council, the meeting was duly adjourned at 5:30 p.m. ____ __________________________________ John C. Keegan, Mayor ATTEST: ______________________________________ Mary Jo Kief, City Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Study Session Meeting of the City Council of Peoria, Arizona held on September 19, 2006. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 12th day of December, 2006. (Seal) ______________________________________________ Mary Jo Kief, City Clerk