MINUTES OF THE PEORIA CITY COUNCIL CITY OF PEORIA, ARIZONA PUBLIC SAFETY ADMINISTRATION BUILDING August 21, 2006 A Special Meeting of the City Council of the City of Peoria, Arizona was convened at 8351 West Cinnabar in open and public session at 4:04 p.m. Members Present: Mayor John Keegan; Vice Mayor Vicki Hunt; Councilmembers Pat Dennis, Joan Evans, Pat Hickson, Cathy Carlat, and Carlo Leone. Members Absent: None. Audience: Approximately 20+ Other Municipal Officials Present: Terrence Ellis, City Manager; Carl Swenson, Deputy City Manager; Susan Thorpe, Deputy City Manager; John Wenderski, Deputy City Manager; William Emerson, Deputy City Attorney; Mary Jo Kief, City Clerk; J.P. de la Montaigne, Greg Eckman, David Leonardo, Neil Mann, Brent Mattingly, Bob McKibben, Grady Miller, Dave Moody, Steve Prokopek, Jeff Tyne, and Glen Van Nimwegen. CONSENT AGENDA CONSENT AGENDA: All items listed with a “C” are considered to be routine or have been previously reviewed by the City Council, and may be enacted by one motion. CONSENT – New Business: Mayor Keegan announced that three items would be removed from Consent. Item 16C will be brought back at the September 5th City Council Meeting; Item 23C was removed so that a dollar amount could be corrected and Item 31C was removed for Staff to make a presentation. Motion was made by Councilmember Leone, seconded by Vice Mayor Hunt, to approve the consent agenda with the exception of Items 16C, 23C and 31C. Mayor Keegan directed the Clerk to poll the Council. Upon vote, the motion carried unanimously. 1C DISPOSITION OF ABSENCE: a) Approved the absence of Vice Mayor Vicki Hunt from the Special 4:00 p.m. City Council Meeting and the Special 7:00 p.m. City Council Meeting held on July 11, 2006; and b) Approved the absence of Mayor John C. Keegan and Vice Mayor Vicki Hunt from the Special Emergency City Council Meeting held on July 12, 2006. 2C MINUTES: - Approved Study Session – May 16, 2006 Regular Meeting – May 16, 2006 Special Meeting – May 30, 2006 Regular Meeting – June 6, 2006 Study Session – June 20, 2006 Regular Meeting – June 20, 2006 Special Emergency Meeting – July 12, 2006 3C Public Safety Personnel Retirement System, Local Board Elections RESOLUTION 06-126 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF PEORIA, ARIZONA, RATIFYING THE ELECTIONS APPOINTING SERGEANT RICHARD SCRIVENS TO THE PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM LOCAL BOARD – POLICE AND ANTHONY L. NEELY TO THE PUBLIC SAFETY PERSONNEL RETIREMENT SYSTEM LOCAL BOARD – FIRE, AND ESTABLISHING THE TERMS OF OFFICE THEREOF. Adopted RES. 06-126 ratifying the election results of the Public Safety Personnel Retirement System Local Boards appointing Sergeant Richard Scrivens to the Public Safety Personnel Retirement System Local Board (Police) and Anthony L. Neely to the Public Safety Personnel System Retirement Local Board (Fire). 4C Code Amendment, Ch. 2, Office of the City Manager ORDINANCE NO. 06-24 AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF PEORIA, ARIZONA AMENDING CHAPTER 2 OF THE PEORIA CITY CODE (1992) BY AMENDING SECTION 2-63 PERTAINING TO CITY MANAGER; SPECIAL OFFICES; APPOINTMENTS AND ASSIGNMENTS; DIVISIONS; AND AMENDING SECTION 2-89 PERTAINING TO COMMUNICATIONS AND PUBLIC AFFAIRS DEPARTMENT; ESTABLISHMENT; AND PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE. Adopted ORD. 06-24 amending Chapter 2 of the Peoria City Code (1992 Edition) to identify the position of Assistant to the City Manger and clarify position responsibilities in the Office of the City Manager. 5C Annexation, 99th Avenue and Pinnacle Peak Road ORDINANCE NO. 06-25 AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF PEORIA, ARIZONA EXTENDING AND INCREASING THE CORPORATE LIMITS OF THE CITY OF PEORIA OF MARICOPA COUNTY, STATE OF ARIZONA, PURSUANT TO THE PROVISIONS OF TITLE 9, CHAPTER 4, ARTICLE 7, ARIZONA REVISED STATUTES AND AMENDMENTS THERETO, BY ANNEXING THERETO CERTAIN TERRITORY CONTIGUOUS TO THE EXISTING CITY LIMITS OF THE CITY OF PEORIA UNDER CASE ANX 06-02, AND PROVIDING FOR SEVERABILITY. Adopted ORD. 06-25 annexing approximately 2.8 acres located northeast of the 99th Avenue alignment and Pinnacle Peak Road. (ANX06-02) 6C Initial Zoning, 91st Avenue and Pinnacle Peak Road ORDINANCE NO. 06-26 AN ORDINANCE OF THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA ESTABLISHING INITIAL ZONING ON PROPERTY FROM MARICOPA COUNTY R1-18 ZONING DISTRICT TO CITY OF PEORIA R1-18 (SINGLE-FAMILY RESIDENTIAL, 18,000 SQUARE FEET OF MINIMUM LOT AREA) ZONING DISTRICT; AMENDING THE ZONING MAP AND PROVIDING FOR AN EFFECTIVE DATE. Concurred with the Planning and Zoning Commission’s recommendation and adopted ORD. 06-26 to establish initial zoning of Single-Family Residential, 18,000 square feet of minimum lot area (R1-18) on approximately 4.5 acres recently annexed from Maricopa County located at the northeast corner of 91st Avenue and Pinnacle Peak Road. (Z06-07) 7C Rezoning, 91st Avenue and Pinnacle Peak Road ORDINANCE NO. 06-27 AN ORDINANCE OF THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA ZONING PROPERTY FROM R1-18 (SINGLE-FAMILY RESIDENTIAL, 18,000 SQUARE FEET OF MINIMUM LOT AREA) TO C-2 (INTERMEDIATE COMMERCIAL) ZONING DISTRICT AMENDING THE ZONING MAP AND PROVIDING FOR AN EFFECTIVE DATE. Concurred with the Planning and Zoning Commission’s recommendation and adopted ORD. 06-27 to rezone approximately 4.5 acres from Single-Family Residential, 18,000 square feet of minimum lot area (R1-18) to Intermediate Commercial (C-2) located at the northeast corner of 91st Avenue and Pinnacle Peak Road. (Z06- 012) 8C Rezoning, 75th Avenue and Mountain View Road ORDINANCE NO. 06-28 AN ORDINANCE OF THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA REZONING PROPERTY FROM GENERAL AGRICULTURAL (AG) TO SINGLE FAMILY RESIDENTIAL R1-8 ZONING DISTRICT; AMENDING THE ZONING MAP AND PROVIDE FOR AN EFFECTIVE DATE. Concurred with the Planning and Zoning Commission’s recommendation and adopted ORD. 06-28 to rezone a 2.9-acre parcel from General Agricultural (AG) to Single-Family Residential (R1-8) located at the northeast corner of 75th Avenue and Mountain View Road. (Z05-28) 9C Rezoning, Rio Vista Drive and Thunderbird Road ORDINANCE NO. 06-29 AN ORDINANCE OF THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA REZONING PROPERTY FROM GENERAL AGRICULTURAL (AG) TO INTERMEDIATE COMMERCIAL (C-2) ZONING DISTRICT; AMENDING THE ZONING MAP AND PROVIDE FOR AN EFFECTIVE DATE. Concurred with the Planning and Zoning Commission’s recommendation and adopted ORD. 06-29 to rezone a 1.8-acre portion of a 2.5-acre parcel from General Agricultural (AG) to Intermediate Commercial (C-2) located at the northeast corner of Rio Vista Drive and Thunderbird Road. (Z05-22) 10C Neighborhood Traffic Management Program, Additional Traffic Control Areas RESOLUTION NO. 06-127 A RESOLUTION OF THE MAYOR AND THE COUNCIL OF THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA AUTHORIZING THE ESTABLISHMENT OF A RESIDENTIAL TRAFFIC CONTROL AREA FOR THE LAKE PLEASANT ESTATES NEIGHBORHOOD (AREA BOUNDED BY PALM TREE DRIVE IN THE NORTH, 107TH AVENUE IN THE EAST, SACK DRIVE IN THE SOUTH, AND 109TH AVENUE IN THE WEST) RESOLUTION NO. 06-128 A RESOLUTION OF THE MAYOR AND THE COUNCIL OF THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA AUTHORIZING THE ESTABLISHMENT OF A RESIDENTIAL TRAFFIC CONTROL AREA FOR THE IRONWOOD NEIGHBORHOOD (AREA BOUNDED BY THE MARICOPA COUNTY BOUNDARY IN THE NORTH, LAKE PLEASANT ROAD IN THE EAST, WILLIAMS ROAD IN THE SOUTH, AND 104TH LANE IN THE WEST) Adopted RES. 06-127 and RES. 06-128 for the Neighborhood Traffic Management Program to establish additional residential traffic control areas for the Lake Pleasant Estates Neighborhood (area bounded by Palm Tree Drive in the north, 107th Avenue in the east, Sack Drive in the south and 109th Avenue in the west) and the Ironwood Neighborhood (area bounded by the Maricopa County boundary in the north, Lake Pleasant Road in the east, Williams Road in the south and 104th Lane in the west).: 11C Grant, Wal-Mart Store, Inc., Teen Materials a) Accepted a Teen Materials grant in the amount of $1,000 from Wal-Mart Store, Inc. (LCON08106); and b) Approved a budget adjustment in the amount of $1,000 from the Proposed Grant Contingency Account to the Main Library Books/Periodicals/Subscriptions Account. 12C Contract, El Paso Natural Gas Company, Rose Garden Lane Channel and 107th Avenue Box Culvert Improvements Approved a Pipeline Adjustment Agreement with El Paso Natural Gas Company for the replacement and adjustment of 640 linear feet of high pressure gas mainline needed to construct the Rose Garden Lane Channel and 107th Avenue Box Culvert Improvements. (LCON08206) 13C Contract, Black & Veatch, Twin Buttes Water Treatment Plant, Central Arizona Project Canal and El Mirage Road Awarded a contract in an amount not to exceed $75,000 to Black & Veatch for a treatability study for the proposed Twin Buttes Water Treatment Plant. (LCON08306) 14C Contract, Dick and Fritsche Design Group, Municipal Court Expansion Approved a contract in an amount not to exceed $60,000 to Dick and Fritsche Design Group to conduct a study for a master plan for the Municipal Court Expansion Project. (LCON08406) 15C Contract, Entellus, Inc., Westbrook Village Verdict Implementation Project Design Services Approved a contract in an amount not to exceed $874,593 with Entellus, Inc. to provide design services for the Westbrook Village Verdict Implementation Project. (LCON08506) 16C - Note: This item removed from Consent. To be brought back at the September 5, 2006 City Council Meeting. 17C Contract, North Star Destination Strategies, Community Branding Project Awarded a contract in an amount not to exceed $81,000 to North Star Destination Strategies for a community branding project. (LCON08706) 18C Contract, Parsons Brinckerhoff Quade and Douglas, Inc., Traffic Signal Design, 91st Avenue and Monroe Street Awarded a contract in an amount not to exceed $76,476.08 to Parsons Brinckerhoff Quade and Douglas, Inc., for the design of a traffic signal to be located at 91st Avenue and Monroe Street. (LCON08806) 19C Contract, Ann LaRose, Sculpture, Peoria Municipal Complex a) Approved the recommendation of the Peoria Arts Commission to commission artist Ann LaRose to produce a bronze sculpture to be located in the Desert Fusion Garden; and b) Authorized the City Manager to execute an artist agreement in an amount not to exceed $80,000 plus tax. (LCON08906) 20C Contract, Peoria Presbyterian Church, Adult Day Program Approved an agreement in the amount of $3,600 with the Peoria Presbyterian Church for use of the Fellowship Hall for the Adult Day Program. (LCON09006) 21C Contract, State of Arizona Department of Transportation, Installation of Fiber Optic Cable and Dynamic Message Signs, Loop 101 Freeway RESOLUTION NO. 06-129 A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF PEORIA, ARIZONA, ADOPTING A RESOLUTION APPROVING THE INTERGOVERNMENTAL AGREEMENT WITH THE STATE OF ARIZONA FOR THE PURPOSES OF INSTALLING INTELLIGENT TRANSPORTATION SYSTEMS (ITS) DEVICES ON THE STATE LOOP 101 FREEWAY RIGHT OF WAY (ROW). Adopted RES. 06-129 authorizing the execution of an intergovernmental agreement with the State of Arizona Department of Transportation for the installation of Intelligent Transportation Systems devices on the Loop 101 right-of-way at an estimated cost to the City in the amount of $299,554.92. (LCON09106) 22C Contract, State of Arizona Game and Fish Department, Rio Vista Community Park Approved a four-year intergovernmental agreement with the State of Arizona Game and Fish Department to retain Rio Vista Community Park as a facility in the Urban Fishing Program. (LCON09206) 23C - Note: This item heard separately following the other Consent Agenda Items. 24C Contract Amendment, City of Glendale, Prisoner Detention and Weekend Court Services Authorized the City Manager to execute an amendment to the intergovernmental agreement with the City of Glendale to provide prisoner detention and weekend court services for the City of Peoria Police Department. (LCON08701C) 25C Contract Amendment, Peoria Unified School District, Sunrise Mountain High School Library Approved an amendment to the intergovernmental agreement with the Peoria Unified School District for the continued use of the Sunrise Mountain High School Library for an additional year commencing on July 1, 2006 and ending on June 30, 2007. (LCON05902B) 26C Contract Amendment, Brooks Engineering and Surveyors, Inc., 79th Avenue Waterline Approved Contract Amendment No. 3 in an amount not to exceed $34,160 with Brooks Engineering and Surveyors, Inc., for additional construction management services for the 79th Avenue waterline from Greenway Road to the Sports Complex. (LCON09903C) 27C Contract Amendment, Parsons Transportation Group, Pedestrian and Vehicular Access Improvements, Happy Valley Road, Lake Pleasant Road to Terramar Boulevard a) Approved Contract Amendment No. 11 in an amount not to exceed $13,260.00 to Parsons Transportation Group for engineering services for the final design plans of pedestrian and vehicular access improvements adjacent to the Happy Valley Basic School (LCON01202K); and b) Authorized a budget transfer in the amount of $13,260.00 from the Construction Account to the Design Account within the project. 28C Contract Amendment, Wood, Patel & Associates, Sweetwater Avenue Storm Drain Approved Contract Amendment No. 3 in the amount of $9,850 with Wood, Patel & Associates for additional potholing for the Sweetwater Avenue storm drain from 85th Avenue to 87th Avenue and 83rd Avenue from Cactus Road to Windrose Drive. (LCON04105C) 29C Contract Amendment, Sports Facilities Use Agreement, Seattle Mariners and San Diego Padres a) Approved the First Amendment to the Sports Facilities Use Agreement with the Seattle Mariners for use of the Peoria Sports Complex (LCON03493A); and b) Approved the First Amendment to the Sports Facilities Use Agreement with the San Diego Padres for use of the Peoria Sports Complex. (LCON03593A) 30C Authorize Expenditure, Mohave Educational Services, Traffic Calming Measures, Various Locations Authorized an expenditure in the amount of $213,764 to Mohave Educational Services Cooperative under Job Order Contracting Contract (01G-CENT-0831) through Centennial Contractors Enterprises, Inc. for the installation of traffic calming measures at various locations within the City. 31C - Note: This item heard separately following the other Consent Agenda Items. 32C Authorize Expenditure, Mohave Educational Services, Fencing and Gate Installation, Alta Vista, Parkridge and Sunnyslope Parks Authorized an expenditure in the amount of $64,255.83 to Mohave Educational Services Cooperative under Job Order Contracting Contract (05K-PFC-0928) through Phoenix Fence for the installation of fencing and gates in designated dog-friendly areas of Alta Vista Park, Parkridge Park and Sunnyslope Park. 33C Budget Transfer, Water Conservation Funds, 83rd Avenue Irrigation Conversion a) Accepted funds in the amount of $15,000 from the Water Conservation Division to offset the cost of the abandonment of the downtown irrigation system; and b) Approved a budget transfer in the amount of $15,000 from the General Fund Contingency Account to the Parks South General Funds Park Improvements Account. 34C Budget Transfer, New River Channel Improvements a) Approved the use of General Obligation (GO) Bond proceeds for the New River Channel improvements; and b) Approved a budget transfer within the project in the amount of $830,000 from the Capital Projects Outside Sources Fund Account to the Proposed GO Bonds GO Bonds Fund Contingency Account Drain System Account. 35C Budget Transfer, City of Tolleson, Wastewater Treatment Services Approved a budget transfer in the amount of $80,000 from the General Fund Contingency Account to the Wastewater Operating Account for payment to the City of Tolleson for wastewater treatment services. 36C Donation, Peoria Diamond Club, Scoreboard a) Accepted a donation in the amount of $17,000 from the Peoria Diamond Club for the purchase and installation of a scoreboard for a little league baseball field at Rio Vista Community Park; and b) Approved a budget transfer in the amount of $17,000 from the General Fund Contingency Account to the Rio Vista Park Capital Projects – Outside Sources Operational Supplies/ Equipment Account. 37C Annual Investment Report for the Period Ending June 30, 2006 Accepted the Annual Investment Report for the period ending June 30, 2006. 38C Deeds and Easements, Various Locations RESOLUTION NO. 06-130 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA ADOPTING A RESOLUTION FORMALLY ACCEPTING DEEDS AND EASEMENTS FOR PROPERTY RIGHTS CONVEYED TO THE CITY OF PEORIA. Adopted RES. 06-130 accepting deeds and easements for various real property interests acquired by the City and previously recorded by the Maricopa County Recorder’s Office. 39C Designate Roadways, Establish Rights-of-Way, Various Locations RESOLUTION NO. 06-131 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA ADOPTING A RESOLUTION AUTHORIZING THE ESTABLISHMENT OF PUBLIC STREETS, TO BE OPENED AND MAINTAINED BY THE CITY. Adopted RES. 06-131 designating various real properties to be used as City roadways and authorize the establishment of public rights-of- way to be opened and maintained by the City as a public street. 40C Condominium Plat, Arrowhead Ranch Business Park, 78th Avenue and Deer Valley Road Approved the condominium plat for Arrowhead Ranch Business Park located at the southeast corner of 78th Avenue and Deer Valley Road, subject to stipulations. (Project R050219) 41C Condominium Plat, Peoria Commerce Park Condominium, 79th Avenue and Olive Avenue Approved the condominium plat for Peoria Commerce Park Condominium located at the southeast corner of 79th Avenue and Olive Avenue, subject to stipulations. (Project R050162) 42C Condominium Plat, Plaza Town Center Office Condominiums, Plaza Del Rio Boulevard and Thunderbird Road Approved the condominium plat for Plaza Town Center Office Condominiums located at the southeast corner of Plaza Del Rio Boulevard and Thunderbird Road, subject to stipulations. (Project R060003) 43C Final Plat, Lake Pleasant Towne Center, Lake Pleasant Parkway and Happy Valley Road Approved the final plat for Lake Pleasant Towne Center (Commercial), located at the northwest corner of Lake Pleasant Parkway and Happy Valley Road, subject to stipulations. (Project R050147) 44C Final Plat, Park Rose, 75th Avenue and Bloomfield Road Approved the final plat for Park Rose, an 84-lot subdivision, located at 75th Avenue and Bloomfield Road, subject to stipulations. (Project R050192) 16C Contract, Greater Phoenix Economic Council Proposed action: Authorize the City Manager to renew the service contract with the Greater Phoenix Economic Council for Fiscal Year 2007. (LCON08606) This item was continued to the meeting of September 5, 2006. 23C Contract, Maricopa County Flood Control District and Wood, Patel and Associates, Rose Garden Lane Channel Improvements Mary Jo Kief, City Clerk, reported that the Item was requested to be heard so that a Scrivener’s Error in the Agenda could be noted and corrected. Under subsection c)4 the correct dollar amount is $96,217.75. An incorrect dollar amount had been included on the Agenda. Motion was made by Councilmember Carlat, seconded by Councilmember Dennis, to: a) Authorize the City Manager to execute an intergovernmental agreement with the Maricopa County Flood Control District (LCON09306); b) Approve Contract Amendment No. 2 in the not to exceed amount of $197,498.25 with Wood, Patel and Associates (LCON06804B); and c) Authorize the following budget transfers for the Rose Garden Lane Channel Improvements: 1. $150,000.00 from the Capital Projects Outside Sources Contingency Account to the Capital Projects Outside Sources Storm Drain System Account; 2. $1,228,040.00 from the General Fund Contingency Account to the Proposed GO Bond Fund Storm Drain System Account; 3. $96,217.75 from the Projects Outside Sources Contingency Account to the capital Projects Outside Sources Storm Drain System Account; and 4. $96,217.75 from the General Fund Contingency Account to the Proposed GO Bond Fund Storm Drain System Account. Mayor Keegan directed the Clerk to poll the Council. Upon vote, the motion carried unanimously. 31C Authorize Expenditure, Mohave Educational Services, Pavement Widening, 67th Avenue, Pinnacle Peak Road and Happy Valley Road Item was removed from Consent so that Staff could make a presentation to Council. Dave Moody, Engineering Director, reported that the project is for the interim widening of 67th Avenue; this is not the permanent improvement. The City has a separate Capital Project for working on the drainage at a later date. This project is to add capacity to 67th Avenue in the interim. Mr. Moody further updated Council on work being conducted by Arizona Public Service and Qwest and the estimated timetable for completion of the interim widening project and the proposed timeframe for completion of the permanent improvements. Motion was made by Councilmember Carlat, seconded by Councilmember Leone, to: a) Authorize an expenditure in the amount of $847,509.31 to Mohave Educational Services Cooperative under Job Order Contracting Contract (04E-CENT-0901) through Centennial Contractors Enterprises, Inc. for the construction of the interim pavement widening of portions of 67th Avenue from Pinnacle Peak Road to Happy Valley Road; b) Authorize a five percent (5%) contingency for construction overages; and c) Authorize an additional expenditure for community relations and utility relocation costs for relocating existing APS facilities. Mayor Keegan directed the Clerk to poll the Council. Upon vote, the motion carried unanimously. Subjects for Discussion only: 1. Parks and Recreation Open Space Trails Master Plan J.P. de la Montaigne, Director of Community Services, opened informing Council that the information being presented is related to updating the Parks and Recreation Open Space and Trails Master Plan. The Master Plan was originally written in 1996 and last updated in 2001. The Plan has been presented to the Parks and Recreation Board and the Planning and Zoning Commission for input. Mr. de le Montaigne further discussed the need for additional parks and facilities around the City. Standards for the Parks were reviewed along with population projections. Mr. de la Montaigne introduced Parks Project Administrator, Jeff Sargent, and representatives from J2 Design and Coffman Studio. Mr. Sargent reported that coordination was made with various City departments and other agencies to review the Parks and Recreation Open Space and Trails Master Plan. Mr. Sargent introduced Jim Coffman, Trail Planning Specialist from Coffman Studio and Dean Chambers, Project Manager from the consulting team, J2 Design. Mr. Chambers provided an overview of the existing plan and discussed the process for completion of the current proposed updates to the Master Plan. In response to questions from Council, Mr. Chambers explained the difference between a Special Use Park, Neighborhood Park, Community Park, Regional Park and Facilities. Open Spaces, and Paths and Trails were also discussed. Also presented to Council was information regarding recreation facility analysis and standards. Mr. Chambers discussed park classifications and level of service standards and summarized future park needs. In response to questions from Council, Mr. Chambers explained that it is not just the size and location of a park that make it a Regional Park, but how the facility functions. For example, the Sports Complex is used for many functions and attracts people from other areas, making it a Regional Park. Mr. de la Montaigne discussed the Capital Improvement Program (CIP) projects that have been identified and prioritization of future projects. He reported that as neighborhoods are developed, the City works with developers to try and get the parks built at that time. In some areas, the developers put in the parks. The City intends to use a “Tool Kit” to provide citizens, developers, designers, planners and staff the necessary tools for use in development of future parks and trails. There are plans to include a website which will include mapping of future parks and park service areas in the Master Plan. Terrence Ellis, City Manager, explained that the plan was good and set goals that were suitable for the City. The operating budget would be a challenge to keep up since the legislature has passed a number of Bills that could affect the general fund budget. Mayor Keegan declared a recess at 5:08 p.m. and announced the Meeting would re-convene in the Emergency Operations Center. The Meeting reconvened at 5:14 p.m. 2. Emergency Operations Center – Tour and Briefing to be conducted in the Palo Verde Room of the Public Safety Administration Building. Deputy Fire Chief, Larry Rooney reported that what Council is seeing is an exact set up of the Emergency Operations Center (EOC). In the event of an emergency, it would take 15 to 20 minutes to get set up and be fully operational with phones and laptops. The EOC may be operational for big or small events such as parades or concerts. Deputy Chief Rooney further briefed Council on the Elected Officials Role during an emergency or disaster. The EOC includes an operations table, a planning table, a logistics table, and a finance/administration table. There would be a public information officer table which is responsible for assuring that one message is provided to the public as it relates to the incident. Additionally, there would be a command table consisting of fire and police. Glen Floe, Maricopa County Emergency Management and Beth Zimmerman from the Arizona Division of Emergency Management provided information regarding the roles of higher levels of government when a disaster occurs. Mr. Floe provided an overview of the different resources available to the City including county, state and federal. Ms. Zimmerman provided an overview of the Division of Emergency Management and their role in providing individual assistance and public assistance. Mike Fusco, Safety and Emergency Officer, provided an overview of the City’s Emergency Operations Plan. Terry Ellis, City Manager discussed how the EOC became activated and who would make decisions. Fire Chief, Robert McKibben reported that any department may request to have the EOC opened; however, the Fire Chief and City Manager make the final decision. Council was further briefed on their specific roles and where they would be located in the event of an emergency. ADJOURNMENT: Being no further business to come before the Council, the meeting was duly adjourned at 6:08 p.m. ______________________________________ John C. Keegan, Mayor ATTEST: ______________________________________ Mary Jo Kief, City Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Special Meeting of the City Council of Peoria, Arizona held on the 21st day of August, 2006. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 17th day of October, 2006. (Seal) ______________________________________________ Mary Jo Kief, City Clerk Special City Council Meeting Minutes August 21, 2006, 4:00 p.m. Page 18 of 15