CITY OF PEORIA, ARIZONA PINE ROOM, CITY HALL April 14, 2006 A Budget Study Session Meeting of the City Council of the City of Peoria, Arizona was convened at the Public Safety Administration Building (PSAB), Peoria Room, 8351 W. Cinnabar Avenue, in open and public session at 1:03 p.m. Members Present: Mayor John Keegan; Vice Mayor Bob Barrett; Councilmembers Cathy Carlat, Patricia Dennis, Joan Evans, Vicki Hunt, and Carlo Leone. Members Absent: None Other Municipal Officials Present: Terrence Ellis, City Manager; Susan Thorpe, Deputy City Manager; John Wenderski, Deputy City Manager; Carl Swenson, Deputy Manager; Steve Kemp, City Attorney; Mary Jo Kief, City Clerk; Constance Copeland, Assistant City Clerk; David Leonardo, Greg Eckman, Steve Prokopek, Sandy Teetsel, Jeff Tyne, and Linda Blas. Audience: Approximately 10 individuals were present. Fiscal Year 2007 Budget Workshop MUNICIPAL COURT Jeff Tyne, Budget Director, provided an overview of the Municipal Court budget. The base budget is $1.2 million with an additional $307,000 in supplemental budget requests. The Fiscal Year 2007 Municipal Court total budget request is $1.5 million which is a 22 percent increase from Fiscal Year 2006. Judge George Anagnost reviewed the supplemental budget requests for Court security services, Public Defender legal services, a new Judicial Assistant Position, Protem Judge services, and contract services for a Judicial Assistant and a part-time Records Clerk. In response to questions from Council, Judge Anagnost reported that the Court would be pursuing an electronic citation management system with State grant funds. Implementation of the program would alleviate employee workload by addressing 50 to 70 percent of the civil traffic citations currently handled through the Court. ECONOMIC DEVELOPMENT Mr. Tyne summarized the budget for the Economic Development Department. The base budget is $459,000 with an additional $325,000 in supplemental budget requests. The Fiscal year 2007 Economic Development Department total budget request is $784,000 which is a 76 percent increase from Fiscal Year 2006. Steve Prokopek, Economic Development Director, provided a summary of Economic Development projects during Fiscal Year 2006. Mr. Prokopek outlined the supplemental budget requests which include replenishing the Half-Cent Economic Development Fund, increased funding to the Chamber of Commerce, and office renovations within the Economic Development Department. In response to questions from Council, staff explained the supplemental request for increased funding to the Chamber of Commerce was to assist with administrative costs to supplement the Executive Director’s Salary. HUMAN RESOURCES DEPARTMENT Mr. Tyne reported that the base budget for the Human Resources Department is $1.8 million with $530,000 in supplemental requests. The Fiscal Year 2007 Human Resources Department total budget request is $2.3 million which is a 32 percent increase from Fiscal Year 2006 and includes one new full time employee (FTE). Greg Eckman, Human Resources Director, provided Council with an overview of the supplemental budget requests which include an additional Human Resources Specialist, technology implementation, a pilot program for physical examinations for members of the Management Team, education reimbursement, and unemployment claims. In response to questions from Council, Mr. Eckman outlined proposed changes to the employee education assistance program. The proposed criteria would be effective in July and includes 80 percent reimbursement of tuition costs, elimination of reimbursement for textbooks, and an annual and lifetime limit on reimbursement to participants. POLICE DEPARTMENT Mr. Tyne provided an overview of the Police Department budget. The base budget is $26 million with an additional $2.3 million in supplemental budget requests. The Fiscal Year 2007 Police Department total budget request is $28 million which is a 12 percent increase from Fiscal Year 2006 and includes 12 new FTE. David Leonardo, Chief of Police provided an overview of the City of Peoria crime rates, calls for service, and emergency response times. Chief Leonardo reviewed the Fiscal Year 2007 supplemental budget requests for 12 full-time positions and summarized the additional resources being requested. Chief Leonardo and Deputy Police Chief Larry Ratcliff responded to questions from Council regarding the use of the Crisis Negotiation Trailer. Chief Ratcliff explained the trailer has been used in the past, and in the event of a major incident, the trailer could be utilized when mobile communications and a command post are required in the field. CITY ATTORNEY Mr. Tyne provided an overview of the City Attorney’s Office General Fund and the Insurance Reserve Fund. The base budget of the City Attorney’s General Fund is $2.1 million with an additional $272,000 in supplemental budget requests. The Fiscal Year 2007 total budget request for the City Attorney’s Office is $2.4 million which is a 17 percent increase from Fiscal Year 2006 and includes two part time employees. Steve Kemp, City Attorney, reviewed the supplemental budget requests for the City Attorney’s Office. The requests include costs for a law practice management system, criminal caseload support, increased hours for the Legal Specialist assigned to the Victims’ Assistance program, and training for the Civil Division. Mr. Kemp reported that the City Attorney’s Office would be reviewing presentations of law practice management systems from vendors in the next week. When implemented, the system would allow staff to track information electronically in over 6,000 case files that are currently being tracked manually. OFFICE OF THE CITY CLERK Mr. Tyne reviewed the City Clerk’s budget. The City Clerk’s base budget is $756,000 with an additional $155,000 in supplemental budget requests. The Fiscal Year 2007 total budget request for the Office of the City Clerk is $912,068 which is a 13 percent increase from Fiscal Year 2006. Mary Jo Kief, City Clerk, provided Council with an overview of the supplemental budget requests for Fiscal Year 2007. The requests outlined include funding for an educational letter to registered voters advising of additional identification requirements as a result of the passage of Proposition 200 , election services, Spanish translation of election materials, a Special Election publicity pamphlet, temporary administrative support, a replacement passport camera and printer, fees for recording documents, and office equipment. Ms. Kief responded to Council and explained that the City currently conducts elections in conjunction with the County, State and federal election cycle and an all mail ballot election is more expensive due to the higher costs incurred per ballot being mailed. In closing, Mr. Tyne, informed Council that the proposed Fiscal Year 2007 budget for the Community Development Block Grant program would be presented on April 21, 2006. Adjournment: Being no further business to come before the Council, the meeting was duly adjourned at 3:47 p.m. ____ __________________________________ John C. Keegan, Mayor ATTEST: ______________________________________ Mary Jo Kief, City Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Budget Study Session Meeting of the City Council of Peoria, Arizona held on the 14th day of April, 2006. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 20th day of June, 2006. (Seal) ______________________________________________ Mary Jo Kief, City Clerk