CITY OF PEORIA, ARIZONA PUBLIC SAFETY ADMINISTRATION BUILDING, PEORIA ROOM April 12, 2006 A Budget Study Session Meeting of the City Council of the City of Peoria, Arizona was convened at the Public Safety Administration Building (PSAB), Peoria Room, 8351 W. Cinnabar Avenue, in open and public session at 1:00 p.m. Members Present: Mayor John Keegan; Councilmembers Cathy Carlat, Patricia Dennis, Joan Evans, Vicki Hunt, and Carlo Leone. Members Absent: Vice Mayor Bob Barrett Other Municipal Officials Present: Terrence Ellis, City Manager; Susan Thorpe, Deputy City Manager; John Wenderski, Deputy City Manager; Carl Swenson, Deputy City Manager; Mary Jo Kief, City Clerk; Stephen Bontrager, J.P. de la Montaigne, Brent Mattingly, Sandy Teetsel, Jeff Tyne, Glen Van Nimwegen and Natalie Gilstrap. Audience: Approximately 15 individuals were present. Fiscal Year 2007 Budget Workshop COMMUNITY DEVELOPMENT Jeff Tyne, Budget Director, provided an overview of the Community Development Department budget. The base budget is $4.8 million with $2.4 million in supplemental requests which includes one new position. The Fiscal Year 2007 Community Development Department total budget request is $7.4 million which is a 47.81 percent increase from Fiscal Year 2006. Glen Van Nimwegen, Community Development Director; David Nakagawara, Building Safety Manager; and Bill Patena, Neighborhood Services Manger, provided an overview of the supplemental budget requests. These requests included provisions for the reallocation of Community Development Block Grant funding for a Management Analyst position to the General Fund and a new Information Technology Coordinator position. Additional requests also addressed Permitting and Land Management Software, Contract Building Inspector and Permits Plus Contract support; as well as the Neighborhood Revitalization Grant Program, a Residential Inspection Coordinator, Team Building/Customer Service activities and a Human Services Campus contribution. In response to questions from Council, Staff expanded on the proposed Permitting and Land Management Software. The software is a web-based program that would extend counter services to the customer via a personal computer. The software would be rolled out in a phased approach with no disruption in services. The software is compatible to the City’s current GIS system and would allow for the tracking and maintenance of additional components including, but not limited to: site plans, rezones, building safety and fire code compliance. FINANCE DEPARTMENT Mr. Tyne provided an overview of the Finance Department budget. The departmental budget is comprised of the General Fund and the Utilities Fund. The General Fund base budget is $3.3 million with $53,700 in supplemental requests which includes one-half of a new position. The General Fund Fiscal Year 2007 total budget request is $3.6 million which is a 3.43 percent increase from Fiscal Year 2006. The Utilities Fund base budget is $5.3 million with $158,064 in supplemental requests which include one and one-half new positions. The Utilities Fund Fiscal Year 2007 total budget request is $5.6 million which is a 6.9 percent increase from Fiscal Year 2006. Brent Mattingly, Finance Department Director, and Larry Dobrosky, Revenue Manager, provided an overview of the supplemental budget requests for the General Fund and the Utility Fund. The requests include on-going costs associated with print and postage, as well as a Customer Service Representative position. One-time supplemental requests include a Contract Customer Service Representative position, ASU Performance Based Procurement, and Disaster Recovery Planning. In response to questions from Council, Staff explained that the City of Peoria is the only city participating in the ASU Performance Based Procurement process; however, there are other public agencies that use the program. Data is currently being gathered from projects that are being completed using the ASU Performance Based Procurement process in order to quantify the benefits of using this type of procurement process. Mayor Keegan declared a break at 2:30 p.m. and reconvened the meeting at 2:52 p.m. COMMUNITY SERVICES Mr. Tyne provided an overview of the Community Services Department budget. The departmental budget is comprised of the General Fund, Sports Complex Fund, and Adult Day Program Grant Fund. The General Fund base budget is $14.3 million with $3.1 million in supplemental requests which include fourteen and one-half new positions. The General Fund Fiscal Year 2007 total budget request is $17.4 million which is a 22 percent increase from Fiscal Year 2006. The Sport Complex Fund base budget is $3.9 million with $774,417 in supplemental requests which include two new positions. The Sports Complex Fund Fiscal Year 2007 total budget request is $4.6 million which is a 3.5 percent increase from Fiscal Year 2006. The Adult Day Program Grant Fund Fiscal year 2007 total budget request is $436,929 which is a 2.79 percent decrease from Fiscal Year 2007. There are no supplemental requests for this fund. J.P. de la Montaigne, Community Services Department Director; Kirk Haines, Parks Superintendent; Brenda Rehnke, Recreation Manager; Chris Calcaterra, Sports Facilities Manager; and Deborah Tasnadi, Library Manager; provided an overview of the supplemental budget requests for the General Fund and the Sports Complex Fund. The General Fund requests are generally comprised of costs related to the following: * Personnel * Community Parks Maintenance ? Improvement ? Operational ? Utility ? Electrical * Sports Programs and Recreational * Median and Right-Of-Way Contract Maintenance * Library Equipment and Library Personnel The Sports Complex Fund requests include spring training share adjustments, personnel, supplies and equipment, and improvement costs. Terry Ellis, City Manager, expanded on the median and right-of-way contract maintenance. Mr. Ellis indicated that the request is for additional money for a contract that is already in place. The issue of adopting a higher level of service will be the subject of a Study Session in May 2006. UTILITIES Mr. Tyne provided an overview of the Utilities Department budget. The departmental budget is comprised of the Water Fund and the Wastewater Fund. The Water Fund base budget is $17.8 million with $1.8 million in supplemental requests which include two and one-half new positions. The Water Fund Fiscal Year 2007 total budget request is $19.6 million which is a 6.57 percent decrease from Fiscal Year 2006. The Wastewater Fund base budget is $8 million with $853,504 in supplemental requests which include two new positions. The Wastewater Fund Fiscal Year 2007 total budget request is $8.9 million which is a 6.41 percent increase from Fiscal Year 2006. Stephen Bontrager, Utilities Department Director; Bill Mattingly, Utilities Department Deputy Director; Shawn Kreuzwiesner, Engineering Manager; Terri Canada, Management Analyst; and Dorothy O’Brien, Environmental Program Coordinator; provided an overview of the supplemental budget requests for the Water and Wastewater Funds. The Water Fund requests are generally comprised of costs related to personnel, security, equipment, water supply, operations and a document management system. The Wastewater Fund requests include costs associated with personnel, security, operations, maintenance and equipment. In closing, Mr. Tyne reviewed the agenda schedule for the April 14, 2006 Budget Work Session. The agenda includes presentations by the Municipal Court, Economic Development, Human Resources, Police, City Attorney, and City Clerk. Adjournment: Being no further business to come before the Council, the meeting was duly adjourned at 4:36 p.m. ____ __________________________________ John C. Keegan, Mayor ATTEST: ______________________________________ Mary Jo Kief, City Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Budget Study Session of the City Council of Peoria, Arizona held on the 12th day of April, 2006. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 20th day of June, 2006. (Seal) ______________________________________________ Mary Jo Kief, City Clerk