CITY OF PEORIA, ARIZONA PINE ROOM March 21, 2006 A Study Session Meeting of the City Council of the City of Peoria, Arizona was convened at 8401 W. Monroe Street in open and public session at 3:05 p.m. Members Present: Mayor John Keegan, Vice Mayor Bob Barrett; Councilmembers Cathy Carlat, Patricia Dennis, Joan Evans, Vicki Hunt, and Carlo Leone. Members Absent: None Other Municipal Officials Present: Terrence Ellis, City Manager; Susan Thorpe, Deputy City Manager; John Wenderski, Deputy City Manager; Neil Mann, Acting City Manager; Steve Kemp, City Attorney; Mary Jo Kief, City Clerk; Constance Copeland, Assistant City Clerk; Tami Overton, Stephen Bontrager, J.P. de la Montaigne, David Leonardo, Bob McKibben, Dave Moody, Jeff Tyne, Chad Daines, Kelly Corsette, Dan Nissen, Barry Houg, Kirk Haines, Cheryl Boswell and William Emerson. Audience: Approximately 25 Subject for Discussion only: Capitol Improvement Program Terry Ellis, City Manager, introduced the recommended FY2007-2016 Capital Improvement Program (CIP). The CIP includes infrastructure needs in the following areas: Drainage, Operational Facilities, Parks, Public Safety, Streets, Traffic Controls, Water and Wastewater. The new Transportation Sales Tax will be incorporated in the CIP. Jeff Tyne, Budget Director, reported that in September 2005, staff started the planning for the FY 2007-20016 Capital Improvement Program. Individual project requests were originally developed by department staff and submitted for inclusion in the plan. The CIP Committee, comprised of representatives from all City departments, met several times to review the proposed projects. In February, the committee worked closely with the City Manger to develop the recommended plan. The result of this effort is a $713,777,203 plan to support various projects through FY 2016. The proposed capital plan includes many projects that already have voter authorization. However, the recommended Capital Improvement Plan also includes projects which will require voter approval to issue bonds to fund the projects, to conform to charter requirements for certain office facilities, and to provide a funding source for other projects. Engineering Dave Moody, Engineering Director, reported that there are several drainage projects planned through Fiscal Year 2016. Prioritizing is a key component for each project. He highlighted projects planned for the upcoming year including: Drainage * 89th Avenue and Williams Drainage * Beardsley Road Channel Improvements * Butler Drive from 79th Avenue to 83rd Avenue * Deer Valley Road Drainage; 91st Avenue to 83rd Avenue * Glendale-Peoria Area Drainage Master Plan (ADMP) Update * 89th Avenue and Williams Drainage Discussion ensued regarding specific projects in the districts. Mr. Moody reviewed the street widening projects funded by General Obligation Bonds out to Year 2016 that include: Street Widening * 83rd Avenue and Pinnacle Peak Road * 91st Avenue and Pinnacle Peak Road * 91st Avenue and Deer Valley Road * 91st Avenue and Monroe Street * 91st Avenue and Olive Avenue Mr. Moody also reported that the City will construct a Traffic Management Center (TMC) in the Engineering building. The TMC will allow traffic engineering staff to control the traffic signals from a central location throughout the City to improve transportation safety, efficiency, and homeland security. Mayor Keegan declared a recess at 4:35 p.m. The meeting reconvened at 4:45 p.m. Studio Equipment Kelly Corsette, Public Information Manager, reported on a budget request for the purchase and installation of television broadcast equipment for Peoria Channel 11. In FY 2004-2006, the Master Control Room was completed. The next phase will equip a production studio and control room for taping television shows and commercials. The studio equipment is necessary for producing more original television programming on Channel 11 as well as the ability of staff to assist departments with special projects. Community Development Chad Daines, Planning Manager, reported on the Osuna Park improvements planned in conjunction with the new community theater including: * Relocation of the Women’s Club and Jail * Abandonment of 83rd Drive * Recontouring the Park Area * Abandoning and Relocating Utilities * Adding a Plaza area adjacent to the New Community Theater * Constructing an Outdoor Venue in the Park * Creation of cul de sac on 83rd Drive at Washington Public Works Neil Mann, Public Works Director, outlined the projects around the City that are planned through Fiscal Year 2016 that include: * Street Lighting Upgrade and Replacement * Traffic Signal Equipment and Replacement * Street Maintenance Program * Country Meadows Drainage Project * Municipal Office Complex Renovation * City Hall Renovation * Development Services Building * City Transit Park and Ride Lot Mayor Keegan declared a recess at 5:20 p.m. The meeting reconvened at 5:30 p.m. Community Services J.P. de la Montaigne, Community Services Director, reported that there are 32 projects planned for the City through Fiscal Year 2016. Operation and maintenance costs are a part of the expenditure forecast on a few of the highlighted projects including: * Neighborhood and Community Parks * Full Service Library in the Northern part of the City * Sports Complex Improvements * Development of Walking Trails and Bike Routes * Mountain Trail Development * Peoria Community Center Improvements Discussion ensued regarding specific projects in each of the districts. Public Safety Police David Leonardo, Chief of Police, explained the upgrade and replacement of the Computer Automated Dispatch (CAD), Mobile Digital Computers (MDC) and Records software. The funding requested is an estimated cost to replace the current CAD and Records Management System in the event that the current system cannot accommodate the City’s growth. Chief Leonardo also reported on other future projects that include: * Adding Shifts for Public Service at Pinnacle Peak * Joint Training Police/Fire Command Vehicle Communications Sandy Teetsel, Chief Technology Officer, reported that the City recently adopted a Radio System Master Plan which documented the need for a new radio system that will serve the needs of all City departments and have the expansion capacity to meet anticipated growth. The City currently operates with four independent radio systems, none of which can communicate with the other system directly. In order to implement a new system, all equipment and other system support elements will need to be replaced. Fire Bob McKibben, Fire Chief, reported that growth, population, call volume, density and distance dictate where and when to build fire stations. Projects slated up to FY 2016 include: * Jomax Fire Station 7 * Joint Training Fire Facility * Northern Fire Station 8 * 800MHz Radios Utilities Wastewater Shawn Kreuzwiesner, Engineering Manger, reported that there are 12 projects set for Fiscal Year 2007 and 24 projects planned through Fiscal Year 2016. A few of the highlighted projects include: * Sewer Line Rehabilitation * Lift Station Reconditioning * 24-inch Sewer Line – Deer Valley Road * 77th Avenue and Jomax Sewer Interceptor * Beardsley Wastewater Reclamation Facility * Jomax Water Reclamation Facility * Butler Drive Water Reclamation Facility * Pump Station and Off-site Pipelines Mr. Kreuzwiesner explained that the Butler Drive Water Reclamation Facility includes conceptual design, land purchase, final design and construction of a 10 million gallon per day wastewater reclamation plant located in southern part of the City. Water Bill Mattingly, Deputy Utilities Director, reported on rate impacts on the Butler Drive Water Reclamation Facility. The City adopted a multiple year rate increase, five percent went into effect this January, three percent will go in effect next January. Current projected costs for the Butler Facility an expected eight percent increase, will be spread over two – four year period. Projects planned for the City through Fiscal Year 2016 include: * Data Network for Remote Utility * Utility Billing System * In-fill Fire Hydrants * Misc. Local Waterlines * Well and Reservoir Reconditioning * Twin Buttes Water Treatment Plant Adjournment: Being no further business to come before the Council, the meeting was duly adjourned at 6:37 p.m. ______________________________________ John C. Keegan, Mayor ATTEST: ____________________________________ Mary Jo Kief, City Clerk