CITY OF PEORIA, ARIZONA COUNCIL CHAMBER December 13, 2005 A Special Meeting of the City Council of the City of Peoria, Arizona was convened at 8401 W. Monroe Street in open and public session at 4:05 p.m. Members Present: Mayor John Keegan; Vice Mayor Patricia Dennis; and Councilmembers Bob Barrett, Cathy Carlat, Joan Evans, Vicki Hunt, and Carlo Leone were present. Members Absent: None Other Municipal Officials Present: Terrence Ellis, City Manager; Prisila Ferreira, Deputy City Manager; John Wenderski, Deputy City Manager; Steve Kemp, City Attorney; Mary Jo Kief, City Clerk; Constance Copeland, Assistant City Clerk; Bob McKibben, Grady Miller, David Nakagawara, Neil Mann, Dave Moody, J.P. de la Montaigne, Tami Overton. Audience: Approximately 25 individuals were present. Note: The order in which items appear in the minutes is not necessarily the order in which they were discussed in the meeting. CONSENT AGENDA: All items listed with a “C” are considered to be routine and were enacted by one motion. There was no separate discussion of these items during this meeting. Mayor Keegan asked if any Councilmember wished to have an item removed from the Consent Agenda. A motion was made by Councilmember Carlet, seconded by Councilmember Evans, to approve the Consent Agenda Items as submitted. Upon vote, the motion carried unanimously. CONSENT – New Business 1C DISPOSITION OF ABSENCE: Approved the absence of Vice Mayor Pat Dennis from the Regular Meeting held on November 15, 2005. 2C MINUTES: Regular Meeting – November 1, 2005 Special Study Session – November 8, 2005 Study Session – November 15, 2005 Regular Meeting – November 15, 2005 3C Appointments/Re-Appointments, Boards and Commissions RESOLUTION 05-217 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF PEORIA, ARIZONA, RE-APPOINTING PAUL BOCCONCELLI AND RANDY PANZER TO THE BOARD OF ADJUSTMENTS AND ESTABLISHING THE TERMS OF OFFICE THEREOF. RESOLUTION 05-218 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF PEORIA, ARIZONA, RE-APPOINTING MICHAEL WATT AND LAWRENCE TYSIAC TO THE BUILDING BOARD OF APPEALS AND ESTABLISHING THE TERMS OF OFFICE THEREOF. RESOLUTION 05-219 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF PEORIA, ARIZONA, RE-APPOINTING DAVID EBERHART TO THE CITIZENS COMMISSION ON SALARIES FOR ELECTED CITY OFFICIALS AND ESTABLISHING THE TERMS OF OFFICE THEREOF. RESOLUTION 05-220 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF PEORIA, ARIZONA, APPOINTING HOWARD WEICHSEL AND RE-APPOINTING MIKE LLOYD TO THE DESIGN REVIEW APPEALS BOARD AND ESTABLISHING THE TERMS OF OFFICE THEREOF. RESOLUTION 05-221 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF PEORIA, ARIZONA, RE-APPOINTING JOHN CHAPPELLE TO THE DESIGN STANDARDS ADVISORY BOARD AND ESTABLISHING THE TERMS OF OFFICE THEREOF. RESOLUTION 05-222 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF PEORIA, ARIZONA, RE-APPOINTING MARK HACKBARTH AND HAROLD MCKISSON TO THE BOARD OF ADJUSTMENTS AND ESTABLISHING THE TERMS OF OFFICE THEREOF. RESOLUTION 05-223 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF PEORIA, ARIZONA, ACCEPTING THE RESIGNATION OF DEBORAH SAPP AND APPOINTING WILLIAM LOUIS TO THE PLANNING AND ZONING COMMISSION AND ESTABLISHING THE TERMS OF OFFICE THEREOF. Adopted RES. 05-217 through RES. 05-223 appointing and re- appointing members to the following Boards and/or Commissions: RES. 05-217 Re-appointed Paul Bocconcelli and Randy Panzer as regular members to the Board of Adjustments; RES. 05-218 Re-appointed Michael Watt and Lawrence Tysiac as regular members to the Building Board of Appeals; RES. 05-219 Reappointed David Eberhart as a regular member to the Citizens Commission on Salaries for Elected City Officials; RES. 05-220 Appointed Howard Weichsel as a regular member and re-appointing Mike Lloyd as a regular member to the Design Review Appeals Board; RES. 05-221 Re-appointed John Chappelle as a regular member to the Design Standards Advisory Board; RES. 05-222 Re-appointed Mark Hackbarth and Harold McKisson as regular members to the Historic Preservation Commission; and RES. 05-223 Accepted the resignation of Deborah Sapp and appointing William Louis as a regular member to the Planning and Zoning Commission. 4C Applicant Agent Designation, Arizona Division of Emergency Management RESOLUTION 05-224 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA DESIGNATING THE CITY OF PEORIA SAFETY/EMERGENCY MANAGEMENT OFFICER AS THE ARIZONA DIVISION OF EMERGENCY MANAGEMENT “APPLICANT AGENT” FOR ALL CURRENT AND FUTURE CITY OF PEORIA REQUESTS FOR REIMBURSEMENT OF FUNDS SPENT BY THE CITY ON RESPONSES TO EMERGENCY AND/OR DISASTERS WITHIN THE STATE OF ARIZONA. Adopted RES. 05-224 designating Mike Fusco, City of Peoria Safety/Emergency Management Officer, as the Arizona Division of Emergency Management Applicant Agent until further notice to submit applications for the reimbursement of funds spent for response to emergency and/or disasters within the State of Arizona. 5C Code Amendment, Ch. 14, Various Sections ORDINANCE 05-58A AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA, AMENDING CHAPTER 14 OF THE PEORIA CITY CODE (1977 EDITION), BY AMENDING ARTICLE 14-2 ‘DEFINITIONS’, ARTICLE 14-5 ‘SINGLE-FAMILY RESIDENTIAL DISTRICTS’ R1-43, R1-35, R1-18, R1-12, R1-10, R1-8, AND R1-6, ARTICLE 14-6 ‘MULTI-FAMILY RESIDENTIAL DISTRICT’, ARTICLE 14-9 “NON-RESIDENTIAL DISTRICTS”, ARTICLE 14-19 ‘GENERAL AGRICULTURAL DISTRICT’, ARTICLE 14-19A SUBURBAN RANCH DISTRICT (SR-43)’ ARTICLE 14-19B SUBURBAN RANCH DISTRICT (SR- 35)’, AND ARTICLE 14-42 ‘OLD TOWN MIXED-USE DISTRICTS’ PROVIDING FOR SEPARABILITY AND PROVIDING FOR AN EFFECTIVE DATE. Adopted ORD. 05-58A amending Chapter 14 of the Peoria City Code (1977 Edition), Article 14-2 ‘Definitions’, Article 14-5 ‘Single-Family Residential Districts’, Article 14-6 ‘Multi-Family Residential District’, Article 14-9 “Non-Residential Districts”, Article 14-19 ‘General Agricultural District’, Article 14-19A ‘Suburban Ranch District’ Article 14-19B ‘Suburban Ranch District’, and Article 14-42 ‘Old Town Mixed- Use Districts’ as a general housekeeping revision to provide general updates of the Peoria Zoning Ordinance. (TA 05-08) 6C Rezoning, 88th Drive and Grand Avenue ORDINANCE 05-56A AN ORDINANCE OF THE MAYOR AND COUNCIL OF THE CITY OF PEORIA, ARIZONA CORRECTING A SCRIVENER’S ERROR ON ORDINANCE NO. 05-56, AN ORDINANCE OF THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA REZONING PROPERTY FROM C-2 (INTERMEDIATE COMMERCIAL) ZONING DISTRICT TO PAD (PLANNED AREA DEVELOPMENT) ZONING DISTRICT; AMENDING THE ZONING MAP AND PROVIDING FOR AN EFFECTIVE DATE. Adopted ORD. 05-56A to correct the legal description contained in Ordinance 05-56 rezoning approximately 17.9 acres of land, located near the southwest corner of 88th Drive and Grand Avenue, from Intermediate Commercial (C-2) to Planned Area Development (PAD). (Z05-05) 7C Rezoning, Lake Pleasant Parkway and Yearling Road ORDINANCE 05-71 AN ORDINANCE OF THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA ZONING PROPERTY FROM SUBURBAN RANCH (SR-43) ZONING DISTRICT TO PLANNED AREA DEVELOPMENT (PAD) RESIDENTIAL ZONING DISTRICT; AMENDING THE ZONING MAP AND PROVIDING FOR AN EFFECTIVE DATE. Concurred with the Planning and Zoning Commission’s recommendation and adopted ORD. 05-71 to rezone 48.17 acres, generally located at the northwest corner of Lake Pleasant Parkway and the Yearling Road alignment, from Suburban Ranch (SR-43) to Planned Area Development (PAD). (Z05-03) 8C Rezoning, 91st Avenue and Olive Avenue ORDINANCE NO. 05-72 AN ORDINANCE OF THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA ZONING PROPERTY FROM C-2 (INTERMEDIATE COMMERCIAL) ZONING DISTRICT TO A PAD (PLANNED AREA DEVELOPMENT) ZONING DISTRICT AMENDING THE ZONING MAP AND PROVIDING FOR AN EFFECTIVE DATE. Concurred with the Planning and Zoning Commission’s recommendation and adopted ORD. 05-72 to rezone approximately 9.6 acres, located south of the southwest corner of 91st Avenue and Olive Avenue, from Intermediate Commercial (C-2) to Planned Area Development (PAD). (Z05-11) 9C Rezoning, 91st Avenue and Greenbrian Drive ORDINANCE 05-73 AN ORDINANCE OF THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA ZONING PROPERTY FROM C-2 (INTERMEDIATE COMMERCIAL) ZONING DISTRICT TO A PAD (PLANNED AREA DEVELOPMENT) ZONING DISTRICT AMENDING THE ZONING MAP AND PROVIDING FOR AN EFFECTIVE DATE. Concurred with the Planning and Zoning Commission’s recommendation and adopted ORD. 05-73 to rezone approximately 20 acres, generally located near the southwest corner of 91st Avenue and the Greenbrian Drive alignment, from Intermediate Commercial (C-2) to Planned Area Development (PAD). (Z05-12) 10C Rezoning, 101st Avenue and Williams Road ORDINANCE 05-74 AN ORDINANCE OF THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA ZONING PROPERTY FROM GENERAL AGRICULTURE (AG) ZONING DISTRICT TO SINGLE-FAMILY (R1-6) RESIDENTIAL ZONING DISTRICT; AMENDING THE ZONING MAP AND PROVIDING FOR AN EFFECTIVE DATE. Concurred with the Planning and Zoning Commission’s recommendation and adopted ORD. 05-74 to rezone a 4.95-acre parcel, generally located at the northeast corner of 101st Avenue and Williams Road, from General Agriculture (AG) to Single-Family Residential (R1-6). (Z05-13) 11C Funding Reimbursement, Hurricane Wilma Relief Efforts a) Accepted reimbursement funding in the amount of $6185.45 from the Arizona Division of Emergency Management and the Federal Emergency Management Agency for relief efforts provided in Florida during the Hurricane Wilma disaster; and b) Approved a budget amendment in the amount of $6185.45 from the Proposed Grant Contingency Account to the Homeland Security Account. 12C Contract, Advance Exercise Equipment, Rio Vista Recreation Center Awarded a contract in the amount of $206,729.80 plus a $5,000 contingency to Advance Exercise Equipment for the purchase, extended warranty, and quarterly preventative maintenance of fitness equipment for the Rio Vista Recreation Center. (LCON12805) 13C Contract, Agricultural Use of Community Park Site No. 2, 83rd Avenue and Olive Avenue Authorized the City Manager to enter into a cash farm lease agreement with a local farmer for continued agricultural use of Community Park Site No. 2, located at the southeast corner of 83rd Avenue and Olive Avenue, until the City is ready to construct the park. (LCON12905) 14C Contract, Maricopa County Superior Court, Adult Probation Department, Community Work Service Program Authorized the City Manager to execute an intergovernmental agreement with the Maricopa County Superior Court, on behalf of the Adult Probation Department, in an amount not to exceed $1,800 for participation in the Community Work Service Program. (LCON13005) 15C Contract, Maricopa County Municipal Water Conservation District, Central Arizona Project Water Delivery Approved a Second Priority Wheeling Agreement with the Maricopa County Municipal Water Conservation District to allow delivery of Central Arizona Project water through the Beardsley Canal to the Jomax Water Reclamation Facility. (LCON13105) 16C Contract, American Construction & Supply, Greenway Treatment Plant Cathodic Protection System Awarded a contract in an amount not to exceed $61,760.15 to American Construction & Supply for a cathodic protection system for six basins at the Greenway Water Treatment Plant. (LCON13205) 17C Contract, America’s Contracting Service, Peoria Pool Renovation a) Awarded a fixed-price contract in the amount of $1,180,878.58 plus $52,400 in contingency funds and $30,000 for pool equipment to America’s Contracting Service for renovation of the Peoria Pool (LCON13305); and b) Approved a budget transfer in the amount of $505,944 from the General Fund Contingency Account to the Peoria High School Pool Renovation Project Account in the amount of $405,944 and to the General Obligation Bond Fund Account in the amount of $100,000. 18C Contract, Sunburst Landscaping, Varney Park Improvements a) Awarded a contract in the amount of $228,947 to Sunburst Landscaping for improvements to the multi-use field at Varney Park (LCON13405); b) Authorized an expense of $48,500 for lighting; c) Approved a $30,000 contingency for the entire project; d) Approved additional funding in the amount of $88,434 from the General Obligation Bond Fund; and e) Authorized a budget amendment in the amount of $88,434 from the General Fund Contingency Account to the 2003 General Obligation Bond Fund Account and the 2006 General Obligation Bond Fund Account. 19C Contract, Pierson Construction, Mobile Town Water System Improvements and Street Rehabilitation, 91st Avenue and Grand Avenue Awarded a contract in the amount of $1,116,651.65 to Pierson Construction for the Mobile Town water system improvements and street rehabilitation. (LCON13605) 20C Contract Amendment, Haydon Building Corp., Lake Pleasant Parkway Waterline a) Approved Contract Amendment No. 6 for a guaranteed maximum price of $2,297,517.11 with Haydon Building Corp. for additional services to construct a 36-inch waterline along Lake Pleasant Parkway from Jomax Road to Dynamite Road (LCON15104F); and b) Approved a budget transfer in the amount of $2,052,837.11 from the Water Contingency Fund to the Water Expansion Fund. (Project W-0602) 21C Contract, Pinnacle One, Lake Pleasant Parkway Waterline Approved a contract in an amount not to exceed $142,800 with Pinnacle One for construction administration services associated with a new 36-inch waterline along Lake Pleasant Parkway from Jomax Road to Dynamite Road. (LCON13805) (Project W-0602) 22C Contract, Sunrise Umpires, Youth and Adult Baseball Officiating Services Awarded a term contract in the annual amount of $69,526 to Sunrise Umpires for youth and adult baseball officiating services. (LCON13905) 23C Contract Amendment, Visus Construction, 111th Avenue Street Improvement Project a) Approved Contract Amendment No. 2 in an amount not to exceed $81,993.90 with Visus Construction for additional construction services for the 111th Avenue Street Improvement Project (LCON01905B); and b) Approved budget transfers in the amount of $40,996.95 from the Water Contingency Fund to the Water Expansion Fund and $40,996.95 from the Wastewater Contingency Fund to the Wastewater Expansion Fund utilizing Water and Wastewater Development Impact Fee Reserves. 24C Contract Amendment, Central Arizona Project, Litigation Legal Services Authorized the City Manager and City Attorney to execute Intergovernmental Agreement No. 10 and Contract for Legal Services for the Central Arizona Project Litigation. (LCON08395J and ACON05995J) 25C Contract Amendment, Maricopa County Library District, Reciprocal Borrowing Program Approved the First Amendment to an Intergovernmental Agreement with the Maricopa County Library District for a reciprocal borrowing program, effective July 1, 2005 to June 30, 2007. (LCON09101A) 26C Contract Amendment, Sunburst Landscaping, City Hall Landscaping Project Approved Contract Amendment No. 1 in the amount of $12,112 with Sunburst Landscaping for the installation of decorative boulders in the City Hall landscaping project area. (ACON32005A) 27C Budget Appropriation, Hurricane Katrina Deployment Expenditures Approved a budget appropriation in the amount of $155,683.98 for reimbursable expenditures incurred by the Peoria Fire and Police Departments related to the Hurricane Katrina Gulf deployments and the local Operation Good Neighbor efforts. 28C Authorize Expenditure, Mesquite and Ironwood Council District Funds, 87th Avenue and Lake Pleasant Parkway Sidewalk Authorized the expenditure of up to $3,050 in Mesquite Council District funds and up to $3,050 in Ironwood Council District funds for the purpose of installing a sidewalk at 87th Avenue and Lake Pleasant Parkway. 29C Authorize Expenditure, Super Bowl XLII 2008 Host Committee a) Authorized a contribution in the amount of $17,325 to support the Super Bowl XLII Host Committee; and b) Approved a budget transfer in the amount of $17,325 from the General Fund Contingency Account to the Community Services Administration City Participation in Outside Programs Account. 30C Authorize Expenditure, Mobile/Exxon Site Development Plans, 83rd Avenue, Peoria Avenue, and Grand Avenue Authorized an expenditure in the amount of $48,456.30 for costs incurred for development plans for the Mobile/Exxon site, located at the southwest corner of 83rd Avenue, Peoria Avenue, and Grand Avenue. 31C Authorize Expenditure, 83rd Avenue Pedestrian Improvement Project a) Approved $811,678 in additional funding for the 83rd Avenue Pedestrian Improvement Project; and b) Approved a budget transfer in the amount of $500,000 from the General Fund Contingency Account to the Proposed General Obligation Bond Account and $311,678 from the General Fund Contingency Account to the General Fund Street System Account. 32C Industrial Development Authority Bond Issuance, Arizona Baptist Retirement Project RESOLUTION 05-225 A RESOLUTION OF THE COUNCIL OF THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA, APPROVING THE ISSUANCE AND SALE OF A REVENUE BOND OR NOTE BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE CITY OF PEORIA, ARIZONA, AT THE REQUEST OF ARIZONA BAPTIST RETIREMENT CENTERS, INC., AN ARIZONA NONPROFIT CORPORATION. Adopted Res. 05-225 approving the actions of the Peoria Industrial Development Authority in issuing Industrial Development Authority Bonds for the Arizona Baptist Retirement Project. 33C Maintenance Improvement District No. 169, Vistancia Parcel A30, Sunrise Point and Ridgeline Road RESOLUTION 05-226 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF PEORIA, ARIZONA, DECLARING ITS INTENTION TO CREATE AN IMPROVEMENT DISTRICT TO MAINTAIN LANDSCAPING INCLUDED WITHIN, NEAR AND ADJACENT TO A PARKWAY AND RELATED FACILITIES TOGETHER WITH APPURTENANT STRUCTURES AS SHOWN ON THE PLANS, FOR MAINTENANCE WITHIN AN AREA IN THE CITY OF PEORIA AS DESCRIBED HEREIN; ADOPTING PLANS FOR CITY OF PEORIA MAINTENANCE IMPROVEMENT DISTRICT NO. 169, VISTANCIA PARCEL A30, AS MORE PARTICULARLY DESCRIBED HEREIN, AND DECLARING THE WORK OR IMPROVEMENT TO BE OF MORE THAN LOCAL OR ORDINARY PUBLIC BENEFIT, AND THAT THE COST OF SAID WORK OR IMPROVEMENT SHALL BE ASSESSED UPON A CERTAIN DISTRICT, AND PROVIDING THAT THE PROPOSED WORK OR IMPROVEMENT SHALL BE PERFORMED UNDER ARIZONA REVISED STATUTES TITLE 48, CHAPTER 4, ARTICLE 2, AND AMENDMENTS THERETO AND DECLARING AN EMERGENCY. RESOLUTION 05-227 RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF PEORIA, ARIZONA DECLARING ITS INTENTION TO ORDER THE IMPROVEMENTS OF A CERTAIN AREA WITHIN THE CORPORATE LIMITS OF THE CITY AND CREATING AN IMPROVEMENT DISTRICT KNOWN AS THE CITY OF PEORIA MAINTENANCE IMPROVEMENT DISTRICT NO. 169, VISTANCIA PARCEL A30; PROVIDING THAT THE COST OF THE MAINTENANCE OF THE LANDSCAPING INCLUDED WITHIN, NEAR, AND ADJACENT TO A PARKWAY AND RELATED FACILITIES TOGETHER WITH APPURTENANT STRUCTURES AS SHOWN ON THE PLANS, SHALL BE ASSESSED UNDER THE PROVISIONS OF TITLE 48, CHAPTER 4, ARTICLE 2, ARIZONA REVISED STATUTES, AS AMENDED; AND DECLARING AN EMERGENCY. Approved the Petition of Formation and adopt RES. 05-226 intention and ordering formation on proposed Maintenance Improvement District No. 169, Vistancia Parcel A30, located on the northeast corner of Sunrise Point and Ridgeline Road; and adopt RES. 05-227 ordering the work within the proposed Maintenance Improvement District. 34C Deeds and Easements, Various Locations RESOLUTION 05-228 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA ADOPTING A RESOLUTION FORMALLY ACCEPTING DEEDS AND EASEMENTS FOR PROPERTY RIGHTS CONVEYED TO THE CITY OF PEORIA. Adopted RES. 05-228 accepting deeds and easements for various real property interests acquired by the City and previously recorded by the Maricopa County Recorder’s Office. 35C Designate Roadways, Establish Rights-of-Way, Various Locations RESOLUTION NO. 05-229 A RESOLUTION OF THE MAYOR AND COUNCIL OF THE CITY OF PEORIA, MARICOPA COUNTY, ARIZONA ADOPTING A RESOLUTION AUTHORIZING THE ESTABLISHMENT OF PUBLIC STREETS, TO BE OPENED AND MAINTAINED BY THE CITY. Adopted RES. 05-229 designating various real properties to be used as City roadways and authorized the establishment of public rights-of- way to be opened and maintained by the City as a public street. 36C Amend Property Rights, Vistancia Rights-of-Way Accepted a Roadway and Utility Easement, Termination of Multi-use Easements and Indemnity, and Indemnity Agreement related to the termination of a telecommunication access design within the Vistancia Development (LCON14005). 37C Map of Dedication, Alexan at 77th Avenue, 77th Avenue and Paradise Lane Approved the map of dedication for Alexan at 77th Avenue, located at the southeast corner of 77th Avenue and Paradise Lane, subject to stipulations. (Project R050027) 38C Condominium Plat, Lake Pleasant Parkway Offices, 91st Avenue and Lake Pleasant Parkway Approved the condominium plat for Lake Pleasant Parkway Offices, located east of 91st Avenue and south of Lake Pleasant Parkway, subject to stipulations. (Project R050097) 39C Condominium Plat, Olive Avenue Business Park, State Route 101, Between Butler Drive and Olive Avenue Approved the condominium plat for Olive Avenue Business Park, located west of State Route 101 between Butler Drive and Olive Avenue, subject to stipulations. (Project R050048) 40C Condominium Plat, Stonegate Office Park, 83rd Avenue and Thunderbird Road Approved the condominium plat for Stonegate Office Park, located east of 83rd Avenue and north of Thunderbird Road, subject to stipulations. (Project R050034) 41C Final Plat, Kyle Court, 83rd Avenue and Williams Road Approved the final plat for Kyle Court, located east of 83rd Avenue and south of Williams Road, subject to stipulations. (Project R050135) 42C Final Plat, Mountain Ridge Estates, 71st Avenue and Calle Lejos Approved the final plat for Mountain Ridge Estates, located east of 71st Avenue and north of Calle Lejos, subject to stipulations. (Project R050058) 43C Final Plat, Reliance Loop 101 Commerce Park, 91st Avenue and Olive Avenue Approved the final plat for Reliance Loop 101 Commerce Park, located west of 91st Avenue and north of Olive Avenue, subject to stipulations. (Project R050008) 44C Final Plat, Thunderbird Commons, 67th Avenue and Thunderbird Road Approved the final plat for Thunderbird Commons, located at the northwest corner of 67th Avenue and Thunderbird Road, subject to stipulations. (Project R050017) 45C Final Plat, Trilogy at Vistancia, Parcel C25, 131st Avenue and Jomax Road Approved the final plat for Trilogy at Vistancia, Parcel C25, located east of the 131st Avenue alignment and north of Jomax Road, subject to stipulations. (Project R050172) 46C Final Plat, Trilogy at Vistancia, Parcel C26, 131st Avenue and Jomax Road Approved the final plat for Trilogy at Vistancia, Parcel C26, located east of the 131st Avenue alignment and north of Jomax Road, subject to stipulations. (Project R050165) 47C Final Plat, Vistancia Village A, Parcel F5, Westland Road and Vistancia Boulevard Approved the final plat for Vistancia Village A, Parcel F5, a re-plat of a portion of Tract L, located at the southwest corner of Westland Road and Vistancia Boulevard, subject to stipulations. (Project R050143) 48C Final Plat, Vistancia Village A, Parcel G3, Westland Road and Lone Mountain Road Approved the final plat for Vistancia Village A, Parcel G3, located west of Westland Road and north of Lone Mountain Road, subject to stipulations. (Project R050153) 49C Final Plat, Vistancia Village A, Parcel G6, Westland Road and the Central Arizona Project Canal Approved the final plat for Vistancia Village A, Parcel G6, a re-plat of a portion of Tract H, located northwest of Westland Road and southeast of the Central Arizona Project Canal, subject to stipulations. (Project R050094) 50C Final Plat, WestWing Mountain Phase II, Parcel 30, 91st Avenue and Dynamite Road Approved the final plat for WestWing Mountain Phase II, Parcel 30, located near the northeast corner of the 91st Avenue and Dynamite Road alignments, subject to stipulations. (Project R050024) 51C Final Plat, Lake Pleasant Pavilion, Lake Pleasant Parkway and Happy Valley Road Approved the Final Plat for Lake Pleasant Pavilion, located at the northwest corner of Lake Pleasant Parkway and Happy Valley Road, subject to stipulations. (Project R050067) 52C Re-Plat, Vistancia Village A, Parcel A1, Lone Mountain Road and Vistancia Boulevard Approved the re-plat for Vistancia Village A, Parcel A1, located at the southwest corner of Lone Mountain Road and Vistancia Boulevard, subject to stipulations. (Project R040168A) 53C Re-Plat, Vistancia Village A, Parcel A7, Lone Mountain Road and Sunset Point Approved the re-plat for Vistancia Village A, Parcel A7, located at the southwest corner of Lone Mountain Road and Sunset Point, subject to stipulations. (Project R040150A) 54C Re-Plat, Vistancia Village A, Parcel A9, Lone Mountain Road and Sunset Point Approved the re-plat for Vistancia Village A, Parcel A9, located south of Lone Mountain Road and east of Sunset Point, subject to stipulations. (Project R040146A) 55C Re-Plat, Vistancia Village A, Parcel A38, Lone Mountain Road and Sunset Point Approved the re-plat for Vistancia Village A, Parcel A38, a re-plat of Lots 19, 30-32, 55-58, and Tract F, located south of Lone Mountain Road and west of Sunset Point, subject to stipulations. (Project R040160A) 56C Re-Plat, Vistancia Village A, Parcel G5, Westland Road and the Central Arizona Project Canal Approved the re-plat for Vistancia Village A, Parcel G5, located west of Westland Road and south of the Central Arizona Project Canal, subject to stipulations. (Project R040167B) STUDY SESSION AGENDA Subjects for Discussion only: Lake Pleasant Parkway Landscape Design and Theme Jeff Sergent, Parks Project Administrator, provided an introduction and overview of the Lake Pleasant Parkway Phase III construction. Mr. Sergent reported that Logan Simpson, Architect consultant, modified the contract to continue the Theme Study, a review of the parkway from Carefree Highway to Union Hills. The design plan would guide future development of the Lake Pleasant Parkway corridor. Mr. Sergent compared this roadway to Scottsdale Road and Central Road in Phoenix. The area primarily surrounding the Lake Pleasant Parkway is undeveloped. The road is a direct link between Peoria, Lake Pleasant and the future Loop 303. Mr. Sergent reported that people will recognize Lake Pleasant Parkway as a special place in the Valley created with distinct character and vision. Amy Schuchert, Senior Landscape Architect with Logan Simpson, gave a project overview on the Lake Pleasant Parkway Design Theme. She described the original scope of Williams Road to Pinnacle Vista Drive including median landscape, irrigation and the expanded scope of the streetscape theme development (Carefree Highway to Beardsley Road). The proposed desert wash theme is based on the City using canals. Ms. Schurchert reported that this will be a major gateway to the City. Emphasis will be on native rock, organic features, plantings, right of way development, safety, hardscape materials and art motifs. In response to questions from Council, Ms. Schuchert explained that the median is planned to be 26 - 40ft in width and the walls in the median would be straight lit walls. Curvy walls would be used in the more rural areas to change characterization. A logo such as the word “Peoria” with an oversized letter “O” could be integrated into the design. This would encourage developers to utilize the design in their developments. In response to questions from Mayor Keegan, Staff indicated that the graphic identity, such as presented by Skunk Works at the September Council Retreat, was not a part of this plan but could easily be incorporated in future plans. The square-foot cost estimate for the Character Area Zone – Urban would be $3.24 a square foot. In the residential area with fewer walls, the cost would come down to $2.61 a square foot and in the rural area $2.41 a square foot totaling $1.9 million dollars. The area discussed was a 3½ mile section. Ms. Schuchert explained that the project had been 6.7% over budget; however, decreasing the tree size and reducing plantings will bring the project within $2 million dollar budget. In response to questions by Council, Ms. Schuchert reported that the budget does include lighted walls but does not provide for sculptures. Terry Ellis, City Manager, reported that the most northern street on this project was Pinnacle Vista West Wing. He questioned the level of maintenance for the project and the water needs. Mr. Sergent reported that the majority of maintenance will be for a canopy of trees. Ground cover is low maintenance, natural material requiring little care. Staff reported that the plant material had been reduced by one- third. They are using only low water plantings which should significantly reduce the need for water. Mr. Ellis indicated that the use of effluent to provide water is not currently feasible. Dave Moody, Engineering Director, summarized the proposed schedule. The current contract expires in August. We have two options: close out the contract and then go out for a bid or do a change order to the current contract. Work could begin in September. The City would like to rap up the project this year to take advantage of the Regional Public Transportation Authority funding. Mayor Keegan asked if there were any other questions or comments. There were none. Mayor Keegan declared a recess at 4:50 p.m. The meeting reconvened 4:55 p.m. Regional Emergency Preparedness Plan and Updates Michael Fusco, Safety/Emergency Management Officer, gave a brief overview on Regional Emergency preparedness. Warren Leak, Operations Manager, Maricopa County Management Agency, presented an overview on the Mass Evacuation Plan, the strategy and a three-year exercise program. The plan primarily deals with a mass evacuation and the potential for an ingress component. The plan focuses on transportation, traffic options, and the availability of resources and analysis for improvement. The first-year event will be a table top exercise and include seminars. The second year will include expanded table top exercises. The third-year will include a full scale practice event. The fourth-year will provide a review. The State Emergency Management will be conducting seven exercises, one will include Peoria. Vice Mayor Dennis, inquired about the communication issues that surfaced in the Katrina disaster. Mr. Leek responded that a great deal of emphasis is being placed on a tactical operation plan dealing with communication. Five communication vans are being outfitted to connect the various communication equipment to enable different agencies to communicate with each other. Future Homeland Security grants will be used to correct communication gaps. Terry Ellis, City Manager, asked about the true feasibility of mass evacuations. Mr. Leak stated that it will not go smoothly, but we can plan to make things better. He also indicated that all police and fire are working to expand their knowledge and incorporate the Incident Command System. The best defense is in-place care for residents taking care of themselves in their own homes for 72 hours. The State is concentrating on regional preparedness, shifting people from one area of the State to another. Robert McKibben, Fire Chief, assured Council that the training for incident commands is being used everyday in the field by first responders. This will not be a system that is unfamiliar to Staff. Carrie Senseman, representing the Arizona Department of Health Services, presented a report on the Biological Detection Process. Funded by Homeland Security, BioWatch Mission is to deploy, sustain and maintain a national 24/7 operational ability to detect, mitigate, respond to, and recover from a bioterrorist event. BioWatch is an early warning system designed to detect the intentional release of select aerosolized biological agents. BioWatch air samplers are positioned all around the metropolitan area using site selection modeling programs. Thirty-six hours is the estimated response time. In response to a question from Terry Ellis concerning pandemic preparedness, Ms. Senseman responded that the Health and Human Services Plan for response is on the State website. Ms. Senseman reported that a conference is scheduled on January 6, 2006 in Phoenix and they welcome the participation from cities and counties. Shawn Tennant, representing Maricopa County Department of Public Health, explained the County Vaccination Distribution Plan. Multiple types of public health emergencies such as disease outbreaks, natural disasters and acts of terrorism are responded to by Public Health that provides antibiotics, vaccines and other preventive medications to a large number of persons in a short period of time. The Federal Government has a stockpile of medications and supplies that are designated to assist local jurisdictions. Volunteers are needed to assist in a community response. In response to a question from Council, Ms. Tennant discussed the medication that is available that reduces the severity of flu. Chief McKibben reported that the National Fire Academy sister organization is the Emergency Management Institute (EMI). The EMI train fire departments, cities, counties and states to mitigate large disasters in their area of expertise. Elected officials, fire fighters, police officers, Public Works, Red Cross and local hospitals participate in a final table top exercise. Chief McKibben explained that Mike Fusco resubmitted an application for Peoria to participate in this training. If accepted Peoria, will be sending 40 – 50 people from all disciplines in the City to participate. Mike Fusco advised that Council was the Senior Advisory Group in the event of an emergency. Council members would be a point of contact and would be provided information to relay to their district. Mr. Fusco suggested a two-day program for the elected officials to explain Council’s role in an emergency. Mr. Ellis explained the Emergency Operating Center is located in the Public Safety Administration Building. He suggested inviting Council to see how the operation works. Mr. Fusco suggested that it would be good to set the Emergency Operating Center up to show Staff from all departments the operation. He also stated the last time the Emergency Operating Center was set up as a precaution. This occurred when the power outage happened in City Hall and was a Level II Emergency. Mayor Keegan asked if there were any other questions or comments. There were none. Mayor Keegan declared a recess at 5:45 p.m. The meeting reconvened at 6:03 p.m. Status Report – Commercial Sanitation Service Neil Mann, Public Works Director, provided a progress update on the Commercial Solid Waste Business operated by the City. Mr. Mann reported that a year ago the City was looking at the mid-year financial review specifically the Sanitation Fund. The financial review gave a five-year projection indicating expenses will exceed revenues. The program must be conducted in a financially viable manner without subsidy from the general population. RW Beck was hired to conduct a mini program review. The review was shared with Council last April with a proposed implementation of an action plan to make Solid Waste financially viable. The status report included: background, program status, fiscal review and rate comparison. Two types of services are provided, front load and roll off. This is an enterprise fund that must operate to meet expenses. State law requires cities having a population of 60,000 to open competition with private operators for the disposal of solid waste. Peoria passed the population benchmark in 1996. Mr. Mann reported that the community benefits by healthy competition with the private sector. The City owns its own trucks and provides removal of residential waste as well as commercial accounts. Solid Waste can provide service for special events such as Neighborhood Pride, loose trash collection and recycling household hazardous waste. The City is a large generator of waste and can take care of disposal in a cost effective manner. Jesse Duarte, Solid Waste Manager, provided a progress update of the Commercial Solid Waste Services for the Roll Off Program. External customers have risen to an average of 30 hauls per month and 20 new deliveries a month. Internal customers average 40 hauls per month. Work has doubled in the last 10 months. Solid Waste is now charging full rate to internal City customers; in the past the City was charged a reduced rate. Several large construction projects will be coming on line. Mr. Duarte also reported that Since July 1, 2005, 14 multi-family facilities have been added to City service as well as 50 new commercial front load accounts. Solid Waste set a goal to obtain 400 new accounts. They will end the year at 393 new accounts. A trial program has been implemented changing the way Parks Maintenance Staff does their work. Instead of having barrels by the ramadas which have to be rolled to the curb, bagged trash is collected and taken to a centralized location for front load collection. This changes them from a residential customer to a commercial customer which should result in a savings. This will also eliminate the eye sore of containers that are often forgotten around the City complex. In response to questions from Vice Mayor Dennis. Staff advised that maintenance crews would collect bagged garbage and dispose of it. In the past, Park Maintenance Staff rolled barrels out in the morning and were charged on a per barrel basis. Fewer trips to collect trash will result in savings. Mr. Mann reported that several new multi-family accounts were added. Mr. Mann also stated that Mr. Duarte was effective in working with the private haulers that were violating municipal code. Mr. Mann added that no new routes have been added for picking up commercial customers and we are being more efficient with routes. Cost has not gone up. Solid Waste can manage costs within their control, but the rise in fuel costs is not within our control. Mayor Keegan asked Staff what the reaction was from multi-family facility operators no longer having the option for contracting with private vendors. Staff responded that some of the operators knew the City was providing services. Others having multiple properties throughout the County wanted to work with private haulers with whom they had already had contracts. There was not a significant increase in cost. Solid Waste worked with property managers and in some cases provided a better rate than the current rate of the private contractor. Solid Waste has not been getting complaints. Customers appear satisfied. Mr. Mann advised that as a result of a Thanksgiving week fire, Solid Waste Staff made 22 hauls for demolition of burning materials. We did a better job then the private sector would have been able to do. Mr. Mann explained that Solid Waste is pro-active in attracting new business. Other departments are helping to obtain business. Mr. Duarte reported that compacting loads is now part of the basic charge as well as inflation and operating costs. Staff is looking at increasing rates. City of Scottsdale is looking at a three percent increase and the City of Mesa a five percent adjustment. Solid Waste is on target to address fund balance target set by Council. It will take five years to achieve the fund balance target. Review of projected revenue and expenditures including 2006 shows expenditures less than revenues in each forecasted years and meeting targets. Mr. Duarte reported that rate comparisons show Peoria in contrast with other cities using commercial haulers. Peoria is competitive and sometimes lower in costs than other municipalities. Mr. Mann provided a final slide drawing a contrast between private haulers in the City of Phoenix where there is no City competition and the lower cost of private haulers in the City of Mesa. The City of Mesa does provide hauling service as a competition to private industry. Peoria would have been cheaper than the City of Mesa and the private hauler in the City of Phoenix. Mr. Duarte explained that the illustration was for the purpose showing that competition provides a cheaper service for the consumer. Councilmemeber Evans stated that there is a need for City competition to keep commercial rates lower. Terry Ellis, City Manger, summarized the benefits of City Management of the Solid Waste Program. As long as revenues exceed expenditures there is merit in keeping the program. Recycling, especially if Peoria begins curb side recycling, loose trash pickup and helping with special events are the main benefits. There is reason to believe that if the City pulls out, private companies will charge what they can get. If the program was not paying for itself, he would recommend discontinuation of the program. Mayor Keegan expressed concerns about increase in the rates and changes made to Park maintenance operations in order to keep the Solid Waste Program on a profitable basis. Being no further business to come before the Council, the meeting was duly adjourned at 6:35 p.m. ______________________________________ John C. Keegan, Mayor ATTEST: ______________________________________ Mary Jo Kief, City Clerk CERTIFICATION I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the Special Meeting of the City Council of Peoria, Arizona held on the 13th day of December, 2005. I further certify that the meeting was duly called and held and that a quorum was present. Dated this 17th day of January, 2006. (Seal) ______________________________________________ Mary Jo Kief, City Clerk