CITY OF PEORIA, ARIZONA PARKS & RECREATION BOARD Point of View Conference Room February 21, 2008 A Special Meeting of the Parks and Recreation Board of the City of Peoria, Arizona was convened at 9875 N. 85th Avenue in open and public session in the Development and Community Services Building at 7:07 p.m. Members Present: Diana Bedient, Gregory Jones, Carol Ulshoeffer, Chuck Fitzgerald, and William Collett Members Absent: Carnell Murrell and Jon Sears Municipal Officials Present: J. P. de la Montaigne, Community Services Director; Brenda Rehnke, Rec Manager; Maria Traci, Management Analyst; Heidi Gannuscio, Management Analyst and Heather Cammarata, Executive Assistant Audience: 0 CONSENT AGENDA: Diana Bedient made a motion to approve the consent agenda items including the absences and minutes of the June 28, 2007 meeting. William Collett seconded the motion, and, upon vote, the motion carried unanimously. UNFINISHED BUSINESS: None NEW BUSINESS: DISCUSSION REGARDING THE RIO VISTA RECREATION CENTER OPERATIONS J.P. de la Montaigne indicated that the last time the Board had been together was September of 2007 when the Rio Vista Recreation Center opened. Staff wanted to give an update on the Rio Vista Recreation Center and answer any questions that the Board may have. J.P. de la Montaigne introduced Brenda Rehnke, Recreation Manager, who proceeded to share a PowerPoint presentation with the Board. During this presentation, Brenda Rehnke outline the different activities the Recreation Center offers, membership passes sold, revenue, and upcoming highlights. William Colllett requested information about corporate pass fees and how they work. Brenda Rehnke stated that groups of 10 people get a group membership rate of $1500 which is $150 per person and is $75 cheaper compared to the adult membership rate of $225. William Collett requested information on how the actual number of passes sold compared to target projections. Brenda Rhenke stated that we have surpassed annual membership projections, monthly memberships are on track, and that both daily and corporate memberships are below original projections. William Collett requested information on total revenue compared to original projections. Brenda Rehnke stated that the actual revenue is for five months only. Revenue is under original projections but is picking up each month. However, the goal is to recoup 75% of expenditures each month which is being monitored closely. Diana Bedient discussed the Peoria Chamber of Commerce Luncheon which was held at the Recreation Center mentioning that the luncheon went very well. Carol Ulshoeffer requested information referring to an article in the newspaper regarding signage to let people know about the building. J.P. de la Montaigne stated that the signage in question mentioned in this newspaper article was in regards to the Veteran’s Memorial and staff is looking into adding that signage. Chuck Fitzgerald requested information regarding what the current capacity of use is in the building. Brenda Rehnke responded that the busiest time is Monday evening about 5 p.m. when most fitness machines are in use and the raquetball courts are full. During the daytime, usage of the facility is sporadic. Chuck Fitzgerald requested information regarding the usage of the racquetball courts. Brenda Rehnke responded that members can book courts online up to one week in advance. The courts are not busy during the weekday but fill up in the evenings and weekends. Chuck Fitzgerald requested information whether there was anything that should have been done that has been realized in hindsight. Brenda Rehnke responded that the staff could have used more time on the AV system. Additional security cameras were added as a security issue. The only other item is that the basketball courts could have been larger. The courts are the smallest regulation size and it is cramped for an adult team. With recent influx of basketball teams, Centennial can no longer accommodate all teams and some will be rotated in to the Rio Vista Recreation Center. Greg Jones requested information regarding whether the league will be required to purchase a day pass. Brenda Rehnke responded no, the members on the league will not be required to purchase a day pass. DISCUSSION AND POSSIBLE ACTION TO APPROVE THE CAPITAL IMPROVEMENT PROGRAM FOR THE FISCAL YEAR 2009 J.P. de la Montaigne proceeded to share a PowerPoint detailing current Capital Improvement Projects (CIP) for FY2008 and upcoming CIP projects for FY2009. Chuck Fitzgerald requested information on the park that will be built at 99th Avenue and Olive and whether the existing trail system goes through the park. J.P. de la Montaigne responded that yes the trail does go through the park and connects it to the trail system. Greg Jones requested information on Community Park 2 and whether it will be connected to the trail system. Chuck Fitzgerald agreed that the park should connect to the trail system. J.P. de la Montaigne responded that it is approximately 2 miles from the trail system but the suggestion will be taken into account. DISCUSSION AND POSSIBLE ACTION REGARDING THE NOMINATION, ELECTION, AND TERM OF OFFICE FOR CHAIRPERSON Diana Bediant nominated Greg Jones for Chairperson. Carol Ulshoeffer seconded the motion, and, upon vote, the motion carried unanimously. DISCUSSION AND POSSIBLE ACTION REGARDING THE NOMINATION, ELECTION, AND TERM OF OFFICE FOR VICE-CHAIRPERSON Diana Bediant nominated Chuck Fitzgerald for Vice-Chairperson. Carol Ulshoeffer seconded the motion, and, upon vote, the motion carried unanimously. REPORT FROM STAFF: None REPORT FROM DEPARTMENT DIRECTOR: None REPORT FROM BOARD MEMBERS: None Adjournment There being no further business to come before the Board, Chuck Fitzgerald made a motion to adjourn. Carol Ulshoeffer seconded the motion and the meeting was adjourned at 7:59 p.m. Greg Jones, Chairperson Heather Cammarata, Secretary